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UMass Chan Medical School · 16 hours ago

Program Manager, CAPES

Worcester, MA

Full-time

Hybrid

Senior Level

5+ years exp

UMass Chan Medical School is seeking a Program Manager for CAPES, responsible for overseeing complex multi-year, multi-site projects in the Department of Emergency Medicine. The role involves managing project logistics, coordinating resources, and ensuring compliance and effective communication among stakeholders to support the CAPES mission.

EducationHigher EducationMedical

Responsibilities

Participate in the development of project/program plans and programs in conjunction with departmental leadership

Act in a program management capacity and be responsible for managing day-to-day logistics and operational needs of CAPES, convene and provide overall to direction to project/program teams and identify and address problems which may adversely affect program performance

Identify necessary resources for projects/programs, including organizing and coordinating resources from UMMS and other campuses of the University system; monitor work progress, including data analysis and reports, and oversee timely completion of the work

Establish project/program milestones and schedules

Develop and maintain relationships and correspondence with key partners and stakeholders, including leaders in the public and private sector, to advance CAPES goals. Represent CAPES on committees in internal and external settings; attend trainings, workshops, and conferences as needed/invited

Strategize and coordinate CAPES communications, dissemination and outreach, including joint communications with stakeholders

Develop and maintain communication materials, including newsletters, marketing materials, website content, and social media

Write formal communications and meeting agendas, prepare presentations, reports and distribute/lead project/program meetings

Prepare project/program budgets, and manage expenditures with the department administrator

Monitor regulatory and compliance requirements for all CAPES sponsored research activity, contracts, extensions, and amendments with outside vendors, private agencies, and consultants in conjunction with Purchasing and legal offices; monitor the contracts for cost effectiveness and quality performance standards

Prepare data for financial reports, budgets, budget and research fund reconciliations, forecasting, analysis, and ad-hoc reports for Administrators and PIs as needed. Perform analysis of data as required

Manage all phases of post-award grants and contracts, clinical trials, extensions, amendments, to include review terms and conditions of new awards, monitoring budgets, expenses, and faculty time and effort monitoring, cost sharing, recovered overhead. Advise Administrator and PI of reporting requirements and budget variances

Plan events, including project workshops, presentations, conferences, and community discussions

Perform other duties as required

Qualification

Budget ManagementResearch AdministrationProject ManagementAnalytical SkillsCommunication SkillsOrganizational SkillsMicrosoft OfficeInterpersonal SkillsProblem SolvingAttention to Detail

Required

Bachelors degree in Business Administration, Finance, or Accounting, or equivalent experience, or a related degree or equivalent experience

5-7 years experience in developing, implementing, and evaluating project/programs, including significant experience in project/program management, and fiscal responsibility, or equivalent

Working knowledge of supervision and coordination of complex, federally, state, or municipally funded projects in an academic setting

Ability to plan, organize, coordinate and implement administrative functions and activities in multi-year concurrent projects

Demonstrated research administration experience with post award emphasis

Strong writing skills, including a variety of communications from social media and marketing materials to reports

Exceptional attention to detail and confidentiality

Excellent interpersonal skills and ability to effectively communicate with diverse leaders, faculty, and staff

Excellent organizational skills and multitasking skills to coordinate multiple project teams, goals, and budgets in a deadline-driven environment

Proven ability to think strategically and to work independently and as a team player

Strong problem solving and analytical

Strong computer skills (e.g., high level Microsoft Office products)