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RoadSafe Traffic Systems · 2 days ago

Office Manager

Tampa, FL

Full-time

Onsite

Senior Level

5+ years exp

RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. The Office Manager oversees critical office functions, focusing on accounts receivable and payable, processing invoices, managing payments, and ensuring accuracy in financial operations.

ConstructionPublic Safety

Responsibilities

Answering and directing incoming phone calls to the appropriate personnel or departments

Setup jobs in TCR system and electronically dispatch related tickets to field technicians to perform daily rental set-ups, traffic closures, and flagging operations

Daily, Weekly or Monthly invoicing of daily rentals lane closures and flagging operations

Scanning of customer checks using banking software including recording the related deposits using the Vista system

Process and apply credit card payments efficiently and accurately

Prepare sales quotes and handle related billing tasks

Submit and track purchase order requests

Manage Accounts Receivable (A/R) by overseeing invoicing, monitoring overdue accounts, and following up on outstanding payments

Process Accounts Payable (A/P) by reviewing, coding, and processing vendor invoices to ensure timely payments

Reconcile accounts regularly to ensure accuracy and resolve discrepancies in A/R and A/P

Address and resolve billing-related inquiries or issues from clients or vendors

Managing the company’s cell phone inventory, including setting up and activating phones for new hires, and troubleshooting issues by coordinating with the designated contact for phones and apps

Serving as a backup to the Onboarder by assisting with tasks related to New Hire Orientation

Following all safety rules and regulations to maintain a safe work environment

Adhering to all company policies and procedures to ensure compliance and consistency

Performing other duties as assigned to support operational needs and team goals

Qualification

Billing software proficiencyAccounts Receivable managementAccounts Payable managementMS Outlook proficiencyMS Excel proficiencyMS Word proficiencyNumerical analysis skillsVerbal skillsConstruction industry experienceVista software knowledgeTCR software knowledgeWritten skillsInterpersonal skillsAttention to detailOrganizational skills

Required

High school diploma or GED required

5+ years of administrative experience required

Strong verbal, written and interpersonal skills

Attention to detail to ensure invoices are error-free and payments are applied correctly

Proficiency in using billing software and accounting systems is essential for processing invoices, payments, and reconciling accounts accurately

Strong numerical skills and the ability to analyze financial data are necessary to identify discrepancies, resolve billing issues, and provide accurate reports

Ability to work in a fast-paced construction office environment

Ability to organize and prioritize workload to meet deadlines

Proficient in MS Outlook, Excel, and Word as well as skilled use of office equipment