Heartshare ยท 1 day ago
Purchasing Agent
Brooklyn, NY
Full-time
Onsite
Mid Level
3+ years expHeartShare is a leading non-profit organization dedicated to empowering individuals with intellectual and developmental disabilities. The Purchasing Agent is responsible for managing procurement activities to ensure the efficient and cost-effective acquisition of goods and services required by the organization.
AssociationHealth Care
Responsibilities
Evaluate and select vendors based on criteria such as quality, cost, and reliability
Assist with negotiating contracts and terms to secure the best possible deals
Comply & enforce all mandated Procurement Policies and Procedures
Duties include research, as well as networking for the discovery of new vendors to bolster approved vendor lists
Analyze & or review negotiated fixed pricing contracts to ensure vendor compliance
Assist in developing and maintaining comprehensive records and reports of all purchases, contracts, and inventory
Ensure all procurement activities comply with organizational policies and procedures
Process all types of Purchase Orders timely and efficiently
Create or assist with various types of Requests for Proposals for the purpose of soliciting bid proposals from approved vendors
Assist with procuring a wide variety of products & Services
To assist Procurement Manager to ensure the organization has access to ever evolving list of agency approved vendors to assist in successful programmatic & business operations
To search then identify qualified vendors who stock specialized products & or services
Ensure all active approved vendors remain compliant to agency requirements
Agent to perform the necessary analytics to ensure most cost-effective pricing for all agency Consumables, Services, Products and Specialized items
Create and update Excel spreadsheets to track assets and inventory levels
Maintain accurate and organized documentation for all procurement activities
Maintain comprehensive records of all contracts, including terms, amendments, and renewal dates
Ensure all contracts comply with organizational policies and legal requirements
Regularly assess vendor performance against contract terms, addressing issues promptly to maintain strong supplier relationships
Lead and manage special procurement projects as assigned by the Procurement Manager
Collaborate with various departments to understand and meet their purchasing needs
Qualification
Required
Bachelor's degree Required
Must have strong written, communication and writing skills
Proficiency in Excel, and other Microsoft Office suite including Word, SharePoint, Power Apps
3-5 years of experience in purchasing or procurement roles
Proficiency in Microsoft Excel and other relevant software applications
Strong analytical skills to evaluate vendor proposals and make data-driven decisions
Excellent communication, negotiation, and interpersonal abilities
Ability to manage multiple tasks and projects simultaneously
In-depth understanding of procurement processes and best practices
Familiarity with vendor management and contract negotiation
Knowledge of compliance requirements related to purchasing activities
Proficiency in the use of Web Based Procurement Workflow Systems
Preferred
Kissflow experience a plus
Benefits
Paid vacation, sick, personal days, and holidays.
403(B) retirement plans with employer contribution.
Health, dental, vision and life insurance.
Employee Assistance Program (EAP).
Flexible spending account (Dependent Care, Medical, Parking, and Transit).
Employee Appreciation Programs and Events.
Tuition Assistance Program.
Professional Development opportunities.
Wellhub Discount
Verizon Wireless Discount.
BJs Membership discount.
Discounts on Broadway tickets, movie tickets, theme parks, sporting events, gift certificates & more
Company
Heartshare
Heartshare nurtures and empowers children and adults diagnosed with intellectual and developmental disabilities, including autism spectrum disorders, through educational, life skills and vocational training, residential, case management, recreational, family support and health care services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Dawn Saffayeh
President and Chief Executive Officer
Justin Nardilla
Chief Financial Officer
Company data provided by crunchbase