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Germantown Athletic Club · 15 hours ago

Part Time IT Project Coordinator

Hall City, FL

Part-time

Onsite

New Grad, Entry Level

Germantown Athletic Club is committed to enhancing the quality of life for its community. The IT Project Coordinator will provide administrative and operational support for IT projects, assist in managing IT assets, and collaborate with stakeholders to resolve technical issues.

BasketballChild CareFitnessSwimming

Responsibilities

Collaborates with end users to diagnose and resolve technical issues across different systems and technologies, including hardware, software, and networks to support internal business processes

Analyzes business needs and contributes to the selection of IT hardware and software to support internal business processes

Maintains detailed documentation of methodologies, processes and specifications of this organization’s IT systems and assists with planning and scheduling of IT initiatives

Assists the IT Project Manager in coordinating schedules and project activities. Tracks project progress and results through various implementation phases

Supports the management of incoming Help Desk requests via phone and email to ensure timely resolution of end-user issues

Assists in procurement functions, including researching and obtaining quotes for IT equipment and software. Reviews and reconciles monthly invoices with the Finance Department to ensure accuracy

Assists in monitoring existing IT contracts for compliance. Helps draft initial requests for bids and proposals under the direction of the Project Manager

Maintains the inventory database of IT equipment and software to manage the asset lifecycle and replacement process

Assists in maintaining the City’s building access control system, including entering new user data and managing door schedules

Serves as a point of contact for vendors regarding repairs, upgrades, and installations for telephone and data cabling services

Gathers documentation and researches future project estimates to assist in the IT departmental budget preparation

Performs related tasks as required

Qualification

IT project coordinationTechnical troubleshootingProcurement functionsMunicipal budget knowledgeDocumentation skillsRecord keepingOrganizational skillsCommunication skillsAttention to detailIndependent work

Required

Bachelor's degree in Business Administration, Information Technology, or a related field; or any combination of education, training, and experience providing the knowledge, skills, and abilities necessary to perform essential job functions

Knowledge of basic IT applications, equipment, and technical language

Basic understanding of municipal budget and purchasing policies

Excellent organizational skills and attention to detail when examining documents for accuracy

Knowledge of computer operating systems, equipment, peripherals, and application packages

Knowledge of microcomputer and network troubleshooting techniques

Knowledge of diagnostic tools and online monitoring software

Ability to communicate effectively via email and phone in a team environment

Ability to exercise initiative and meet work deadlines consistently

Ability to comprehend and make inferences from written material

Ability to work independently within established policies and procedures

Ability to maintain accurate records and logs

Ability to watch and read from a computer screen for extended periods of time

Ability to effectively interact with users by listening attentively to user needs and problems

Ability to communicate with both inexperienced users and computer-savvy technical personnel that requires ability to reduce technical information to simple language