BCL Search ยท 19 hours ago
Executive Assistant/Office Manager to quickly growing startup investment firm (2/2/1 Midtown & Westport, CT & WFH)
Westport, CT
Full-time
Hybrid
Entry, Mid Level
$110K/yr - $125K/yr
2+ years expBCL Search is a growing asset management firm seeking a proactive Executive Assistant/Office Manager to support senior leadership, including the CEO and COO, while managing day-to-day office operations in New York City and Westport, CT. The ideal candidate will thrive in a fast-paced environment, providing high-level executive support and helping to maintain a strong internal culture.
Staffing & Recruiting
Responsibilities
Provide high-level executive support to the CEO, COO, and Partner, including calendar management, meeting coordination, travel arrangements, and expense processing
Manage complex scheduling across multiple executives, proactively identifying and resolving conflicts
Serve as the point person for office operations across NYC and CT, coordinating with building management, IT, and external vendors
Oversee office logistics, supplies, and general upkeep to ensure a professional and well-run environment
Partner with leadership to help build and maintain a strong internal culture, including team initiatives, events, and day-to-day engagement
Assist with light Investor Relations support, including coordinating meetings, preparing materials, and tracking follow-ups
Maintain internal systems, contacts, and documentation to support executive and firm-wide workflows
Participate in team meetings and support cross-functional collaboration
Take ownership of ad hoc projects and initiatives as they arise, always anticipating needs and next steps
Qualification
Required
2-3+ years of experience providing executive-level administrative support, ideally within asset management, financial services, or a fast-paced entrepreneurial environment
Proven ability to support multiple senior executives with professionalism, discretion, and sound judgment
Strong organizational and problem-solving skills with exceptional attention to detail
Excellent written and verbal communication skills
Comfortable interfacing with external stakeholders, vendors, and internal teams
Adaptable, proactive, and able to operate independently with minimal oversight
Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word); comfort learning new systems as needed
Bachelor's degree required
Preferred
Experience supporting office operations and working with IT/building management strongly preferred
Benefits
Discretionary bonus
Great benefits
Company
BCL Search
BCL Search specializes in the placement of administrative and support staff to meet the needs of dynamic and growing businesses across a range of industries in NYC and across the US.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Becky Carlson Linstroth
Founder & CEO
Company data provided by crunchbase