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Gifthealth · 14 hours ago

Paid Time Off (PTO) Administrator

Columbus,OH,US

Full-time

Hybrid

Entry Level

2+ years exp

Gifthealth is revolutionizing healthcare by simplifying the process of managing prescriptions and health services. The Paid Time Off (PTO) Administrator manages all aspects of the organization’s time-off programs, ensuring accurate tracking, compliance with company policies, and providing responsive employee support.

Health CarePharmaceuticalSoftware

Responsibilities

Maintain and update PTO balances, accruals, and usage in the HRIS or timekeeping system

Process PTO requests and ensure they align with company policies and eligibility rules

Monitor accrual schedules, carryover limits, and payout requirements

Audit time-off records regularly to ensure accuracy and resolve discrepancies

Support annual PTO resets, accrual updates, and policy changes

Serve as the primary point of contact for PTO-related questions

Provide clear guidance on policies, accruals, and request procedures

Educate employees and managers on PTO rules, blackout periods, and approval workflows

Develop and maintain employee-facing resources such as FAQs, guides, and policy summaries

Ensure PTO administration aligns with federal, state, and local regulations (e.g., paid sick leave laws)

Maintain confidential employee information in accordance with company standards

Identify potential compliance issues and escalate when necessary

Assist with policy updates and help implement new time-off programs

Partner with Payroll to ensure accurate payout, accrual, and coding of PTO hours

Work with HR Business Partners and leaders to support workforce planning and staffing needs

Collaborate with HRIS or IT teams to troubleshoot system issues or enhancements

Qualification

PTO administrationHRIS proficiencyTimekeeping systemsEmployment regulationsProfessionalismHR experienceCertification SHRM-CPCertification PHROrganizational skillsAttention to detailCommunication skillsCollaboration