Human Resource Department Portage County, Ohio · 1 week ago
Clerical Specialist 4
Ravenna, OH
Full-time
Onsite
New Grad, Entry LevelThe Human Resource Department of Portage County, Ohio is seeking a Clerical Specialist 4 to provide direct support to administrators, supervisors, and caseworkers. The role involves a variety of clerical tasks including document management, scheduling, inventory maintenance, and support for mail duties.
CommunitiesGovernmentNon Profit
Responsibilities
Electronically scan, categorize and enter relevant documents into the appropriate electronic Fiscal folder
Perform a variety of clerical tasks depending upon assigned division - Includes but not limited to: scheduling meetings and sending out reminders to employees and clients, maintain appropriate agency forms, answer routine telephone inquiries from public, maintain filing system, prepare correspondence, assist in preparing supply order, sort and deploy supplies orders to supply contacts, fill out print shop request and enter into a tracking report, update and confirm annual agency inventory reports, routine data entry into computer systems, update agency training database as needed, prepare travel request PO and update tracking report, filing as needed. Maintain employee insurance spreadsheet
Schedule needed maintenance and repairs on agency vehicles and notify drivers of pick-up or delivery dates and times. Complete monthly checks of supplies and odometer readings and enter on corresponding spreadsheets as required. Complete yearly E-check on agency vehicles. Complete Enterprise log and gas receipt spreadsheet
Stock supplies and maintains agency copy paper storage areas for all JFS buildings. Obtain 3 quotes for needed supplies and notify purchase team of such
Maintain inventory of cleaning/janitorial products and supplies
Support mail duties which include daily collection of mail and faxes in several areas, sorting mail for different divisions, update mail tracking report
Transport and deliver general office supplies, mail and/or master case files to all JFS offices, when necessary. Distribute agency supplies to departments as needed
Attend training sessions, workshops, meetings and seminars
May assist in training new employees
Operate a motor vehicle as needed to perform the essential functions
Perform other job related functions as needed
Qualification
Required
Ability to operate computers for data input and retrieval
Proficiency in Microsoft Office, GroupWise and Internet Explorer
Knowledge of CRIS-E, OIES, SACWIS, OWCMS, SETS, Maximus Ledger Suite, MUNIS, MITS, BUY-IN, E-GATEWAY, E-QUIL, CCIDS, Time Force, Agency's Digital Imaging system, EDOCS, and other systems as required by program area responsibility
Ability to operate personal computer, printer, calculator, multi-functional copier, fax machine and shredder
Adherence to Agency Policies
Attendance & Punctuality
Attitude & Demeanor
Communication Skills
Customer Service
Ethics
Independent Decision Making
Initiative
Interpersonal Skills
Professionalism
Teamwork
Time Management
Company
Human Resource Department Portage County, Ohio
The Portage County Human Resources Department is responsible for managing all personnel functions for the departments under the Board of Commissioners and providing assistance on personnel issues to all elected officials and county departments.
Founded in 1808
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase