Client Solution Architects · 20 hours ago
Senior Administrative Executive Assistant
Arlington,VA,US
Full-time
Onsite
Senior Level, Lead/Staff
12+ years expClient Solution Architects (CSA) has been providing integrated technology and operational support services for nearly 50 years. They are seeking a Senior Administrative Executive Assistant to provide executive-level administrative support to senior leadership, ensuring efficient calendar management, communication, and coordination of office activities.
Management ConsultingSupply Chain Management
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Provide executive-level administrative support to senior leadership, including the Director for Logistics
Ensure calendar management, scheduling meetings, preparing meeting agendas, and taking minutes
Organize and maintain filing systems, both physical and digital, ensuring easy retrieval of important documents and information
Prepare and edit correspondence, reports, presentations, and other materials as required
Coordinate office activities, events, and travel arrangements for executives, ensuring smooth execution of all tasks
Efficiently manage executive calendars, coordinating meetings, appointments, and events
Ensure timely scheduling of meetings, handling rescheduling requests, and providing reminders to attendees
Take initiative to schedule and coordinate high-level meetings, including conference calls and video conferences, ensuring all logistical details are managed
Serve as the primary point of contact between executives and internal/external stakeholders
Draft, proofread, and send professional communication, including emails, letters, and memos
Maintain confidentiality and discretion when handling sensitive information
Screen phone calls, emails, and other communications, ensuring that important matters are addressed promptly
Manage and maintain executive and team documents and records, ensuring organization, security, and compliance with organizational standards
Create and maintain databases and spreadsheets for tracking and reporting purposes
Assist with the preparation and coordination of presentations and reports
Arrange domestic and international travel, including flight bookings, accommodation, and transportation
Plan and coordinate logistics for business events, including team meetings, conferences, and client visits
Ensure that all travel and event arrangements align with the company’s policies and guidelines
Assist in tracking deadlines and deliverables for ongoing projects and report progress to leadership
Perform ad-hoc tasks and research as needed, providing support to team members or other departments
Provide administrative support during project phases by organizing timelines, schedules, and deliverable dates
Complete assigned tasks in a timely and accurate manner
Maintain professionalism and confidentiality in all interactions, correspondence, and tasks
Demonstrate strong written and verbal communication skills, ensuring clear and professional interactions with both internal and external stakeholders
Anticipate the needs of the executives and act without requiring constant direction
Ensure all documents, reports, and other materials are accurate, complete, and presented in a clear and organized manner
Maintain confidentiality regarding all internal communications and documents
Act on a project, for coordination of all staff activities, and assemble action packages for decision by the Government authority
Qualification
Required
Must possess and maintain an active Final Top- Secret Clearance with SCI eligibility
Experienced with web-based task management tools and tracking systems JSAP, TMT, ETMS2, CATAMS to be utilized for the Joint Staff to assign tasking to Action Officers
Twelve years of experience in the military
Competent and proficient in Logistics
Experience in an administrative or executive assistant role, with a demonstrated ability to handle a variety of office and executive tasks
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent organizational skills, attention to detail, and ability to handle multiple tasks simultaneously
Strong written and verbal communication skills
Ability to maintain a high level of professionalism and confidentiality
Ability to work independently and proactively
Preferred
Experience working for the Joint Staff, Combatant Command staff, or Service Command staff
Company
Client Solution Architects
Client Solution Architects (CSA) is a global provider of integrated technology and operational support services to defense and federal government organizations.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Amy Bleken
Chief Executive Officer
Greg Blue
Chief Financial Officer
Company data provided by crunchbase