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Texas Department of State Health Services · 18 hours ago

Contract Specialist IV

Austin, TX

Contract

Hybrid

Senior Level

$4,801.16/mo - $7,761.50/mo

The Texas Department of State Health Services is committed to public health and is seeking a Contract Specialist IV to support contract management activities. This role involves monitoring contractor performance, providing technical assistance, and ensuring compliance with contract terms and policies.

Health Care

Responsibilities

Performs the monitoring of and/or monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies. Responsible for reviewing the supporting documentation related to contract billing for eligibility. Ensures appropriate tracking of contractor expenditure and performance data as well as appropriate contract deliverables. Completes analysis of contractor performance by reviewing contractor expenditure data, performance reports, technical assistance and training documentation, and other pertinent data as it relates to contractor performance. Projects expenditures to ensure appropriate use of funds. Communicates the results and recommends actions on a routine basis to program and other Department staff as appropriate. (40%)

Performs written and oral communication with contractors. Assists with the delivery of financial and programmatic technical assistance and training. Provides guidance to internal and external customers regarding contract administration, policies, and procedures. Identifies training needs and determines how training should be conducted. (25%)

Coordinates the risk assessment process for contract monitoring and planning. Participate in coordinated monitoring reviews to encompass both financial and programmatic compliance. Works with all pertinent parties to resolve audit findings by defining the criteria/requirements/processes and recommending appropriate dispositions. (15%)

Coordinates resolution of contractor issues communicates to appropriate contractor and Division staff, and ensures implementation and resolution of contract sanctions. Ensures all contract closeout activities are performed according to DSHS policy. (10%)

Participates in the development of contract administration policies and procedures. Responsibilities include: implementing goals and objectives to support agency-wide strategic plans, polices, and procedures. Serves as subject matter expert related to contract management on assigned workgroups in coordination with Grants, budget, fiscal units, legal, Contract Oversight and Support, and division programs. Analyzes departmental contracting systems, outputs and activities; identifies gaps and recommends system improvements. May manage special projects as required or requested. May prepare special correspondence or reports, analyze data and compile statistical reports or surveys using Word and Excel or other word processing and spreadsheet applications. Other duties as assigned to include, but not limited to, actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require and alternate shift pattern assignment and/or location. (5%)

Other duties as assigned include, but are not limited to, actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. (5%)

Qualification

Contract managementFinancial analysisProject managementCertified Texas Contract ManagerCommunication skillsProblem solvingOrganizational planningQuality managementTechnical assistanceTraining developmentLegislative knowledgeWordExcelTeam leadershipConflict resolution

Required

Knowledge of DSHS programs, applicable standards, policies, functions, and the mission and agency role in meeting the program's health objectives and priority health outcomes

Thorough knowledge of contracting regulations, of business administration and accounting principles and practices, and of policies and procedures of contract management and administration

Knowledge of audit principles, process improvement, and quality management

Knowledge of the State of Texas budgeting and other financial policies and procedures

Thorough knowledge of organizational planning, organizational development, and implementation methods needed to establish and administer a complex and comprehensive delivery system

Working knowledge of Texas legislative processes and public accountability systems

Knowledge of state and federal legislation as they relate to services and state and federal laws, agency regulations, policies, rules and requirements pertaining to the provision of health services

Skill in contract management principles and practices

Skill in project management and prioritization

Skill in problem solving and conflict resolution

Skill in communication including the effective organization and presentation of information, both orally and in writing

Skill in preparing written analyses and administrative reports and special projects as assigned

Skill in analyzing and solving problems and making recommendations affecting overall contracting activities; and comprehensively and accurately evaluating different types of administrative reports

Skill in providing leadership and managing diverse program and administrative personnel in a team environment; communicating on issues and coordinating oversight across multiple cross-functional divisions

Ability to write and edit contract requirements and specifications

Ability to interpret policies and develop effective operating procedures for the Contract Management Section

Ability to evaluate and monitor contractor performance and provide recommendations

Ability to deal effectively with state and local officials and the public

Ability to lead or work as part of a team

Ability to perform and prioritize multiple tasks, assignments and projects

Ability to interpret and apply federal and state statutes, regulations, agency rules, policies and procedures related to contracts

Ability to evaluate financial data for reasonableness, necessity, and conformity to contract requirements

Ability to make independent and sound technical judgment and to analyze new situations when they are encountered

Preferred

Certified Texas Contract Manager (CTCM) is preferred or must be obtained within first year of employment

Experience with development of solicitations scope of work

Experience using word and excel

Experience in contract management activities such as contract or solicitation development

Benefits

Insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS)