HawkSoft ยท 1 day ago
Office Administrator
Canby, OR
Full-time
Onsite
Entry Level
1+ years expHawkSoft, Inc. is a leading provider of technology solutions to the insurance sales agent marketplace, recognized as a Top 100 Workplace in Oregon. They are seeking an energetic Office Administrator responsible for organizing and coordinating office operations, providing administrative support, and enhancing organizational efficiency.
Information TechnologyInsuranceInsurTechSoftware
Hiring Manager
Jerry Fox
Responsibilities
Responsible for day-to-day administrative needs such as word processing, supply requisition, filing and other clerical services
Evaluating office production, revising procedures, or devising new forms to improve workflow when necessary, including uniform correspondence and style practices
Formulating procedures for systematic retention, protection, retrieval, transfer, and disposal of records
Provide administrative assistance to the management team and various departments as needed
Serve as point person and general support for all departments as needed
Serve as first point of contact for HawkSoft both on the phone and in person
Coordinate offsite and onsite meetings and events, and arrange travel to conventions, conferences, and seminars
Assist with tracking participant enrollments for regional HUG Events
Maintain and track inventory of office supplies and marketing materials
Receive and deliver mail, packages, announce and direct visitors, vendors etc
Track, send and receive marketing materials to and from conferences e. assemble, box, and ship materials for conferences
Track, send and receive client hard drives for processing
Other duties as assigned
Maintain general awareness of HawkSoft's information security policy
Report on suspected information security incidents
Qualification
Required
Ability to communicate well, both written and orally
Relate to individuals from a variety of diverse ethnic, cultural, and educational backgrounds
Previous experience in a professional office environment
Experience with office software programs such as Microsoft Word and Excel
Proven ability to switch quickly between tasks and meet deadlines in projects and programs
Positive, infectious attitude, with a pleasant and professional demeanor
1 to 3 years of administrative support experience
Proficient in Microsoft Office
A high level of integrity and confidentiality
Strong attention to detail and able to manage multiple priorities
The desire and willingness to learn and grow with the company
Ability to communicate professionally and electronically
High level Customer Service mindset
Benefits
4 Medical, Dental, & Vision insurance plans offered after 30 days
100% paid for Employee
85%-90% paid for dependents based on plan
100% Company paid Life, AD&D, short- and long-term disability
Exceptional PTO/Vacation time
Yearly performance & compensation reviews
Flexible hours allow you to have a great balance of work and life.
Great tuition reimbursements and encourage our staff to continue to grow in their careers.
We help you save for retirement. Join the plan in 90 days with a company match.
Our management team truly supports our core value of Live to work not Work to live.
Company
HawkSoft
HawkSoft is a software company that offers insurance agency management solutions.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Paul Hawkins
President
Recent News
2026-01-07
2025-12-04
2025-11-26
Company data provided by crunchbase