ASRC Energy Services, LLC · 21 hours ago
Operations and Office Manager - ASRC Talent Solutions
Anchorage, Alaska, United States
Full-time
Onsite
Senior Level
5+ years expASRC Energy Services, LLC is a prominent Alaskan-owned company dedicated to providing energy solutions. The Operations and Office Manager will oversee daily office operations, manage HR functions, and ensure that technical field teams can concentrate on delivering services across Alaska.
ConsultingEnergyOil and Gas
Responsibilities
Serve as the primary point of contact for property management and maintenance vendors to ensure the Anchorage office is professional, safe, and fully operational
Manage reception duties including answering phones, greeting clients, and handling mail/courier services when needed
Manage the office budget for supplies, source and purchase goods, stationery, and office equipment
Negotiate and manage contracts with local service providers (IT support, catering, utilities, security)
Lead the orientation process for new hires—setting up workstations, issuing IT equipment/badges, and ensuring all employment paperwork is completed
Maintain confidential personnel files, track PTO/leave requests, and ensure employee data is up to date in systems
Schedule and track mandatory training and professional development for staff
Plan and organize company events, team lunches, etc
Assist with Accounts Payable (AP) and Accounts Receivable (AR) by coding invoices, reconciling credit card statements, and preparing expense reports for the finance team
Identify bottlenecks in office workflows and develop Standard Operating Procedures to improve efficiency
Coordinate complex executive calendars, organize meetings, and book business travel arrangements for management
Assist with business licensing renewals and maintain digital filing systems for contracts and insurance documents
Support AES zero-incident safety culture and assume personal accountability and responsibility for safe work practices in all projects, activities, and operations
Other duties will be assigned to this position as needed
Qualification
Required
5+ years of experience in Operations Management, Office Management, Executive Administration, or an HR Leadership role
Basic understanding of HR best practices and confidentiality requirements
Proficiency in Microsoft Office 365, HR tools, and accounting software
Exceptional written and verbal communication skills; ability to communicate with vendors; align with executives and other employees; coordinate with external partners
Superior time-management skills with the ability to juggle multiple priorities without dropping the ball
Preferred
Bachelor's degree in Business Administration, HR, or related field
Previous work experience in the Energy, Engineering, Construction, Data, and/or Telecom industries
Benefits
Comprehensive medical coverage through the Federal Employee Health Benefits Plan (FEHB)
Dental and vision insurance
401(k) program with a company match of up to 4% and immediate vesting after just two pay periods
Access to an Employee Assistance Program (EAP)
Voluntary life insurance
Short- and long-term disability
Accidental death and dismemberment (AD&D)
Pet insurance
Legal services
Identity theft protection
Hospital indemnity
Accident insurance
Critical illness coverage
Tuition reimbursement opportunities
Internal learning resources through our ASPIRE Academy
Company
ASRC Energy Services, LLC
ASRC Energy is the largest service provider on the North Slope. We are the Arctic's technology service provider.
1001-5000 employees
H1B Sponsorship
ASRC Energy Services, LLC has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Christine Resler
President and Chief Executive Officer
Christopher Warner CSP, SMS, OHST
Chief Operating Officer
Company data provided by crunchbase