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Swinerton · 4 hours ago

Project Field Administrator

Honolulu, HI

Full-time

Onsite

Mid Level

$26.68/hr - $39.95/hr

3+ years exp

Swinerton is a company seeking a Project Field Administrator to provide administrative support to the project management team and assist in the administration of the field office. The role involves ensuring efficient and accurate project documentation and coordinating various administrative tasks.

Construction

Growth Opportunities

Responsibilities

Able to perform all essential Project Assistant/Coordinator responsibilities

May coordinate and/or supervise clerical/administrative staff

May answer phones – screen/handle routine items, direct calls as appropriate

Compose and/or edit letters, memos, reports, procedures, etc. as required

Act as liaison between supervisor and other departments, managers, or clients, including arranging meetings, communicating information, maintaining public relations

Attend and document project meetings (write minutes)

Set up and maintain project filing system

Distribute documents to subcontractors, maintain document logs

Update drawings and post changes

Prepare and maintain RFI logs on CMiC system

Transmit and distribute submittals

Prepare and maintain submittal logs

Prepare and maintain expediting log

Perform expediting functions

Input quantities in labor cost reports on CMiC

Cost code and/or verify correct codes on time sheets

Prepare and document extra work orders

Maintain reference log and associated documents on CMiC

Review and assemble change order submittals and quantity surveys

Maintain progress photo album

Assist in compiling billings, lien releases and certified payrolls, as applicable

Compile contract close-out documents and as-builts

Document punch-list work

Create Owners’ forms as required for reporting purposes

Coordinate paper flow from field to Division Office

Complete other responsibilities as assigned

Qualification

CMiC systemProject administrationWord-processing softwareSpreadsheet softwareBusiness writingKeyboarding 65-75 WPMDependabilityEnglish communicationReliabilityFlexibility

Required

4-year business or technical degree plus minimum 3 years administrative experience, or equivalent combination of education and experience, including minimum of 3 years construction project administration

Ability to keyboard 65-75 WPM accurately

Advanced knowledge and use of word-processing and spreadsheet software

Proficient in use of general office procedures and office machines

Proficient English verbal communication skills, including professional telephone manner

Proficient written communication skills, including business writing skills

Reliability, dependability and flexibility