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Archdiocese of St. Louis · 2 days ago

School Administrative Assistant (Secretary)

St Peters, MO

Full-time

Onsite

New Grad, Entry Level

The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. They are seeking a School Administrative Assistant to provide administrative and general office services for the school office and support the principal.

CharityCommunitiesReligion

Culture & Values

Responsibilities

Provide administrative assistance to the school principal

Establish and maintain databases and filing systems for the school office and for school students

Organize and implement all aspects of student registration including: Emergency forms, Volunteer forms,SCRIP forms, etc., Organize class schedules and rosters, Update all forms and perform all typing duties, Update and organize school family lists, Organize and prepare mass mailings

Type, proofread letters, and develop the school newsletter for email along with other types of correspondence

Update and maintain school EduConnect webpage as directed, Update family and student records on EduConnect, Print report cards and labels for report card envelopes

Assist in collection of tuition, send reminders to parents, keep record of payments

Greet those who call or visit and respond to requests with hospitality

Maintain confidentiality

Assist in meetings

Assist in recruiting and coordinating volunteers as needed

Track all expenses and purchases

Maintain and update records of teachers’ professional development hours

Type up and submit announcements for parish bulletin

Assist in planning and executing safety drills

Provide organizational support

Inventorying, ordering and maintaining office supplies and equipment

Prepare for Masses, meetings, events, and other gatherings

Plan and coordinate teacher dinners, pick-up food

Collect classroom inventory reports from all classrooms at the end of the school year and order supplies

Excellent interpersonal skills to warmly greet faculty, staff, visitors, students, and parents in person or when answering the phone or responding to emails

Administrative skills to organize and handle office duties in efficient manner

Exceptional oral and written communication skills to communicate in a friendly and professional manner with staff, faculty, students, parents, volunteers, and visitors

Conflict management skills that focus on preserving relationships

Planning skills for activities and events

Basic math skills

Software/word processing skills

Qualification

Administrative skillsCommunication skillsOrganizational skillsMS WordMS ExcelEduConnectPlanning skillsBasic math skillsSoftware skillsInterpersonal skillsConflict management