HireTalent - Staffing & Recruiting Firm ยท 1 day ago
Event Coordinator
Chicago, IL
Contract
Onsite
New Grad, Entry LevelHireTalent is a staffing and recruiting firm seeking an Executive Events Coordinator I. The role is responsible for managing the operational excellence of various meetings and events, ensuring successful execution through collaboration with internal teams and vendor negotiations.
DeliveryHuman ResourcesStaffing Agency
Hiring Manager
Suvidha Gundekar
Responsibilities
The position is responsible for the operational excellence of our meetings/events through calendar management and event execution. Events will include: customer meetings, executive receptions, intimate dinners, town halls and employee events
Work with internal service partners Security, Space Planning, Facilities, Workplace, Culinary and Guest Services Teams to deliver successful events
Solid office management / workplace environment knowledge
Ticketing and planning on platform, and managing G-cal
Strong customer service and executive interaction experience
Understand brand and product positioning with the ability to ensure consistent, on-brand messaging for all events
Continuous development of team playbooks and standard operating procedures
Organize logistics, from beginning to end
Pre, onsite and post event logistical management
Key stakeholder for G-Cal calendar management for internal event space
Liaise and negotiate with vendors to achieve the most favorable terms for goods and services
Management of event statistics and ad hoc reporting
Manage various workplace projects as assigned
Multitask many events and projects at one time
Qualification
Required
The position is responsible for the operational excellence of our meetings/events through calendar management and event execution
Work with internal service partners Security, Space Planning, Facilities, Workplace, Culinary and Guest Services Teams to deliver successful events
Solid office management / workplace environment knowledge
Ticketing and planning on platform, and managing G-cal
Strong customer service and executive interaction experience
Understand brand and product positioning with the ability to ensure consistent, on-brand messaging for all events
Continuous development of team playbooks and standard operating procedures
Organize logistics, from beginning to end
Pre, onsite and post event logistical management
Key stakeholder for G-Cal calendar management for internal event space
Liaise and negotiate with vendors to achieve the most favorable terms for goods and services
Management of event statistics and ad hoc reporting
Manage various workplace projects as assigned
Multitask many events and projects at one time
Experience will be evaluated based on alignment to the core competencies for the role
Highly personable and customer service focused with great attention to detail
Excellent written and verbal communication with ability to proactively address client's needs
Excellent organizational skills and able to manage a calendar with multiple concurrent events
Experience in managing budgets, financial planning and tracking
Excellent problem-solving skills with ability to creatively negotiate demands
Results-oriented, customer-driven, and organized
Knowledge of platform
Assess and prioritize workload in a strict deadline centric environment
Thrive on teamwork and overcoming obstacles
Ability to work a flexible schedule as needed
In-depth knowledge of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint) is necessary
Company
HireTalent - Staffing & Recruiting Firm
HireTalent is a certified Minority Business Enterprise (MBE) workforce solutions firm, specializing in securing the best talent fits in Executive/Retained Search, Direct Hire Placements, MSP, SOW, and nationwide hiring program management and support.
Founded in 1997
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Ashish Kaushal
CEO / Founder
Company data provided by crunchbase