Northwestern Medicine · 22 hours ago
Executive Assistant-Surgical Services Administration
Chicago, IL
Full-time
Onsite
Senior Level
7+ years expNorthwestern Medicine is a leader in the healthcare industry, focused on patient-first interactions. The Executive Assistant will support the VP/SVP by managing office procedures, coordinating communications, and overseeing various administrative tasks to ensure efficient operation within Surgical Services Administration.
Emergency MedicineHealth CareHospitalMedicalNutritionRehabilitation
Responsibilities
Composes and types in an accurate and timely fashion, correspondence, memos, and minutes from oral dictation, record transcription, shorthand, or rough drafts which may be confidential
Manages telephone operations; answers, screens, and directs telephone calls
Receives, screens, distributes or files all incoming correspondence and other mail
Maintains a sufficient inventory of all office supplies and printed forms
Provides calendar management support for VP/SVP; schedules meetings and meeting rooms; arranges for catering; confirms attendance; and supports the VP/SVP in preparation and distribution of materials as necessary
Arranges travel (transportation and/or hotel) under the direction of the VP/SVP
Monitors budget and general ledger detail for accuracy; identifies variances and reports them to the VP/SVP; has a complete understanding of the division and company financial policies; creates purchase orders; and processes invoices for payment against purchase orders or general expense reimbursement
Maintains procedure manuals; ensures appropriate communication to staff of changes in procedures
Utilizes advanced Microsoft Office applications to design and lay-out executive presentations and reports
Assists the VP/SVP in maintaining department personnel files and mandatory certification/licensure lists and tracks staff continuing education requests
Communicates (verbal and written) with a wide range of departments, employees, vendors, and physicians; and serves as a liaison on behalf of VP/SVP to foster strong working relationships
Processes request for new employee office space, passwords, office supplies, phone and voicemail, mail delivery and other resources as necessary
May support additional projects as requested by the VP/SVP
Other duties as assigned
Qualification
Required
Bachelor's degree or equivalent relevant work experience
Minimum of seven to ten years secretarial/assistant experience, at least three of which have been in support of senior level positions
Excellent Microsoft Office skills
Excellent interpersonal and organizational skills. Ability to work in a fast-paced, confidential office
Must be able to follow directions independently
Preferred
Healthcare experience
Benefits
Tuition reimbursement
Loan forgiveness
401(k) matching
Lifecycle benefits
Company
Northwestern Medicine
Northwestern Medicine is the collaboration between Northwestern Memorial HealthCare and Northwestern University Feinberg School of Medicine around a strategic vision to transform the future of health care.
10001+ employees
H1B Sponsorship
Northwestern Medicine has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (75)
2024 (66)
2023 (70)
2022 (78)
2021 (35)
2020 (39)
Funding
Current Stage
Late StageTotal Funding
$25M2018-06-26Grant· $25M
Leadership Team
Howard Chrisman, MD
President and CEO
John A. Orsini, CPA
Senior Vice President and Chief Financial Officer
Recent News
2026-01-13
Near North Health
2025-12-01
Company data provided by crunchbase