Duke University · 19 hours ago
Administrative Specialist- Acute Care HR Team
Durham, NC, US, 27710
Full-time
Hybrid
Senior Level
6+ years expDuke University Health System is committed to compassionate care and is seeking an Administrative Specialist for their Acute Care HR Team. This role requires a highly organized individual to provide comprehensive support to the leadership team, ensuring smooth operations and managing various administrative functions.
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Responsibilities
Coordinate intricate schedules across multiple locations, including high-level meetings for senior leadership teams with more than 15 participants
Draft and distribute meeting agendas; prepare presentation materials with a keen eye for polish and professionalism
Manage logistics for new staff onboarding, including scheduling, documentation, and resource allocation
Organize travel plans for conferences and events, ensuring timely and cost-effective arrangements
Track and escalate IT tickets and other operational issues, maintaining confidentiality
Must effectively partner with others and foster strong professional relationships to support organizational success
Take primary responsibility for organizing and coordinating events within the department, including conferences, meetings, and seminars
Collaborate with the HR admin team to assist in planning and arranging events that support the entire HR team and Senior Leadership, ensuring all administrative requirements are met for both departmental and team-wide functions
Assist with special projects and initiatives as required by the team or leadership
Qualification
Required
Bachelor's degree in a business or secretarial related field
Six years of administrative professional experience of increasing variety and/or complexity
Ability to coordinate intricate schedules across multiple locations
Experience in drafting and distributing meeting agendas
Ability to prepare presentation materials with a keen eye for polish and professionalism
Experience managing logistics for new staff onboarding
Ability to organize travel plans for conferences and events
Working knowledge of Concur and SAP
Ability to track and escalate IT tickets and other operational issues
Strong collaboration and relationship building skills
Experience organizing and coordinating events
Ability to assist with special projects and initiatives as required
Strong time-management skills
Proficiency in Microsoft Office and collaboration tools
Ability to maintain composure under pressure and manage multiple priorities
Discretion and trustworthiness with confidential information
Excellent written and verbal communication skills
Ability to work independently and exercise sound judgment
Strong organizational and prioritization skills
Expert-level administrative and office management experience
Excellent proofreading skills with an eye for precision and clarity
Ability to thrive as a communicator, collaborator, and proactive partner
Self-directed with sound judgment
Preferred
Experience in HR, healthcare, communications, or marketing
Comfortable with reviewing and editing executive slide decks/presentations
Excels in supporting a variety of leadership and team personalities
Company
Duke University
Duke University is a private research university providing undergraduate and postgraduate education in medicine and other disciplines.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$71.15MKey Investors
North Carolina Biotechnology CenterUS Department of EnergyGlaucoma Research Foundation
2023-02-17Grant· $0.11M
2022-09-19Grant
2022-03-09Grant· $0.05M
Leadership Team
Barry Myers
Professor and Director
Dan Ariely
Professor
Recent News
2026-01-11
2025-12-18
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