Administrative Assistant - Investment Support jobs in United States
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State of Utah · 11 hours ago

Administrative Assistant - Investment Support

positionSalt Lake County, UT
timeFull-time
remoteHybrid
seniorityNew Grad, Entry Level

The State of Utah's School and Institutional Trust Funds Office (SITFO) manages a significant portfolio aimed at supporting public education. They are seeking an Administrative Assistant to provide essential support for office operations and investment staff logistics, requiring strong organizational skills and attention to detail.

GovernmentInformation TechnologyLaw Enforcement

Responsibilities

Coordinate domestic and international travel for SITFO staff in compliance with State of Utah travel policies, including booking, pre-approvals, expense reporting, and logistics for manager meetings, industry conferences, and due diligence or investment-related events
Schedule and book meetings with new and existing investment managers, interfacing with both external firms and internal staff
Maintain accurate calendars for multiple staff members, ensuring efficiency and timeliness in scheduling
Manage meeting documentation, onboarding materials, and follow-up tracking for investment managers, maintaining accurate records and task progress through the team's Trello board and Dossier systems
Serve as the primary contact for software, hardware, and technology coordination, working with the Division of Technology Services and other vendors as needed
Process reimbursements and other transactions through FINET/Vantage in accordance with state policy
Perform miscellaneous job-related duties as assigned

Qualification

SAP ConcurFINET/VantageMicrosoft Office SuiteTravel logistics managementMultitaskingDetail-orientedHigh work ethicTeam collaboration

Required

Professional experience in high-level administrative support or related positions
Skill in managing complex travel logistics and scheduling for multiple professionals
Humility, honesty, detail-orientation, high work ethic, and a willingness to learn
High organization and ability to work equally well in a team or independently
Demonstrated ability to set priorities and multitask under pressure and with frequent interruptions
Successful completion of a criminal background check

Preferred

Experience in SAP Concur, FINET or Vantage, and Microsoft Office Suite

Benefits

Flexible schedule supporting work/life balance (Utah residency required).
Comprehensive health, dental, life insurance, and employer-sponsored HSA.
Fully sponsored pension or generous employer 401(k) contribution.
Generous paid leave; downtown SLC office with employer sponsored parking/public transit, on-site gym, and great nearby amenities.

Company

State of Utah

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Glassdoor3.8
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State of Utah provides links to government information sites and departments.
dateFounded in 1896
location
Salt Lake City, Utah, USA
people-size10001+ employees
web-link
http://www.utah.gov/

Funding

Current Stage
Late Stage

Leadership Team

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Chris Williamson
Chief Technology Officer
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Daniel Frei
Chief Financial Officer- Department of Technology Services
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