Kodiak Building Partners · 14 hours ago
Senior Payroll Specialist
Denver Metropolitan Area
Full-time
Hybrid
Mid, Senior Level
$68K/yr - $107K/yr
3+ years expKodiak Building Partners is a company that acquires and supports locally owned building materials companies across the U.S. The Senior Payroll Specialist is responsible for managing payroll activities, ensuring compliance with laws, and supporting newly acquired companies in payroll-related setups.
Building MaterialInterior Design
Hiring Manager
Haley Steiner, SHRM-CP
Responsibilities
Work with Regional Human Resources to maintain accurate timekeeping
Administer and oversee full-cycle payroll for all OpCos within the assigned Region
Review payroll submissions for accuracy in hours worked, earnings, deductions, taxes, and benefit contributions
Manage off-cycle payroll runs (bonuses, corrections, retroactive adjustments)
Reconcile payroll registers to funding, taxes, and GL exports; manage reversals/voids and retro pay corrections as needed
Coordinate ADP file feeds/GL exports with Finance to ensure correct labor distribution and cost center mapping
Set up new/acquired OpCos in ADP WorkforceNow (company codes, pay groups, earnings/deductions, PTO policies, direct deposit, and GL mapping)
Partner with HR, Finance, and OpCo leaders to collect and validate conversion data; support parallel testing and first-live payroll
Coordinate payroll tax setup for new states/localities (SUI/SIT/local), ensuring correct rates and work/resident tax configurations on day one
Ensure payroll practices comply with federal, state, and local wage and hour requirements
Monitor tax filings, garnishments, and other required withholdings in partnership with Payroll Manager
Generate and distribute payroll and labor cost reports for Area and OpCo leadership using ADP reporting tools
Lead or support quarterly and year-end balancing (941/940, W-2/W-2c, SUI) and assist with historical tax cleanup and amended returns as needed
Maintain accurate multi-state employee tax profiles (resident/nonresident, reciprocity, and local taxes)
Serve as the first point of contact for payroll questions within the assigned Region
Partner with HR, Finance, and HQ Payroll to resolve payroll discrepancies
Train OpCo timekeepers/approvers and payroll contacts on timelines, approvals, SOPs, and ADP best practices; provide refresher training after system/process changes
Drive standardization of payroll processes across OpCos within the assigned Region
Identify and implement opportunities to improve efficiency, accuracy, and internal controls
Support payroll system upgrades, process changes, and integrations
Perform periodic payroll audits (timekeeping exceptions, pay code usage, garnishment setup, tax configuration, and GL mapping) and remediate findings
Create, publish, and maintain SOPs and desk guides; ensure version control and accessibility for OpCos
Qualification
Required
Associate or Bachelor's degree in Accounting, Finance, Human Resources, or related field
3–5 years of payroll experience, preferably in a multi-entity, multi-state environment
Well-versed in ADP WorkforceNow with the ability to fully utilize system functionality for payroll, reporting, and compliance
Strong knowledge of wage and hour laws, payroll tax regulations, and compliance requirements (including quarter/year-end and W-2/W-2c)
Advanced proficiency with Excel and comfort working with data sets and reports
Strong attention to detail and ability to meet strict deadlines
Excellent interpersonal and communication skills; able to partner across HQ, Regional Leadership, and OpCo employees
Demonstrated ability to create SOPs and train others on processes and procedures
Preferred
Experience supporting payroll aspects of acquisitions (entity setup, data conversion, first-live payroll)
Company
Kodiak Building Partners
Kodiak Building Partners supplies building materials and specializes in interiors.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Kenneth Thiel
Senior Advisor to the CEO
Steve S.
Chief Executive Officer
Recent News
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