Planet Pharma ยท 22 hours ago
People Operations Coordinator
San Diego, CA
Contract
Hybrid
Entry Level
1+ years expPlanet Pharma is a company seeking a People Operations Coordinator for a 3-4 month contract position. The role involves providing support to the People & Performance department in various HR functions, including HRIS management, employee onboarding, and compliance activities.
BiotechnologyHealth CarePharmaceutical
Responsibilities
Updates and maintains the HRIS system; performs data input for employee set up and changes when needed, generates and distributes monthly reports
Monitor and troubleshoot system integrations to ensure timely and successful data transmissions
Coordinates designated new hire processes with key stakeholders to ensure a positive onboarding experience; ensures accuracy, timeliness and delivery of employee new hire, termination and change notifications to appropriate parties
Coordinates and completes I-9/E-Verify process for new hires and updates to existing employees; stays current on updates to I-9 regulations; audits and maintains I-9 binders as required to ensure compliance, shares training and best-practices with other I-9 practitioners in the department
Responsible for creation and distribution of monthly org charts, as well as fulfilling ad hoc org chart requests
Collaborates with HR Business Partners and with other departments as needed to perform employee off-boarding activities. Sends termination emails, completes required paperwork, sends out termination packets, collects forms, files and closes out employee and benefit files, monitors the receipt of separation agreements and repayments and coordinates associated payments
Ensure appropriate documents such as offer letters, relocation summaries and signed job description are stored to HRIS system employee profiles
Supports the Tuition Reimbursement program
Initiates new relocation benefit services with program provider
Assist with annual review and compensation adjustment process (i.e. performance review tracking, updating HRIS, follow up, payroll interface)
Completes and distributes annual and new hire wage notifications to meet state-specific and federal requirements
Maintains required State and Federal postings for Corporate and New Jersey offices
Maintains the Job Description file; assists HRBPs and LMS Training group with annual job description updates
Conducts employment verifications
Prepares credentialing letters for sales specialists
Maintains immigration documentation files and assists in work visa filings
Performs other assignments as directed
Qualification
Required
Workday experience is a MUST- will not be considered without this
1-3 years of HR experience- entry level role
AA degree or equivalent with a minimum of 2 years of Human Resource experience or equivalent combination of education and experience
Experience maintaining HRIS (preferably Workday), with knowledge of Human Capital Management data and system maintenance, troubleshooting and report generation
Experience with I-9 documentation and maintenance
Familiarity with state and federal employment regulations
Proficiency in using the latest versions of Microsoft Office including Outlook, Word, Excel, and PowerPoint
Demonstrated proficiency in data management
Excellent verbal/written and interpersonal skills
Strong analytical and problem solving skills and attention to detail
Self-motivation, team orientation and a pro-active approach to work
Highest level of integrity and the ability to maintain confidential information
Ability to accomplish multiple projects, work assignments and priorities with little supervision
Ability to work under pressure, organize and prioritize projects and workload, and work to tight deadlines in a fast-paced environment
Preferred
Bachelor's degree preferred
Experience working within a pharmaceutical sales organization strongly desired
Benefits
Supports the Tuition Reimbursement program
Company
Planet Pharma
Planet Pharma is a pharmaceuticals company.
1001-5000 employees
H1B Sponsorship
Planet Pharma has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2022 (3)
2021 (5)
2020 (5)
Funding
Current Stage
Late StageLeadership Team
Cynthia Lewis
Senior Executive Recruiter, Life Sciences - PPG Advisory Partners
Emma Morris
President, PPG Advisory Partners
Company data provided by crunchbase