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City of Aurora · 10 hours ago

Administrative Specialist - Variable Hour Not Benefit Eligible

Aurora Municipal Center

Full-time

Onsite

Entry Level

$23.84/hr - $29.80/hr

2+ years exp

City of Aurora is looking for dedicated and collaborative individuals to join their team. The Administrative Specialist will provide general administrative support and perform complex clerical duties for the Human Resources Department.

GovernmentLaw EnforcementPublic Safety

Responsibilities

Responsible for handling all front desk reception and administrative duties, including greeting customers, answering phones, Human Resources inquiries, distributing mail and scheduling meetings

Responsible for issuing new or replacement employee badges

Scheduling, plan meetings and appointments for the Director and Deputy Director of Human Resources

Assist in planning department events, meetings, luncheons, and employee team building activities

Types and processes a variety of materials including correspondence, memoranda, reports and other documents related to the Human Resources function

Performs purchasing duties and tracks spending plan for the department

Manages office supplies as well as repair and maintenance for office equipment

Directs internal and external customers to appropriate party

Sorting and distributing communications in a timely manner

Maintain trusting relationships with suppliers, customers and employees

Performs additional duties as assigned

Qualification

Administrative support experienceMS Office SuiteCustomer service experienceOrganizational skillsAnalytical skillsInterpersonal skillsProblem solving skillsTime management skillsWritten communicationVerbal communicationDetail oriented

Required

High school diploma or equivalent (GED) required

At least two (2) years' experience in administrative support role

Prior experience handling office responsibilities, experience in customer service, or related field

Knowledge of business English, spelling, and math

General office equipment, including personal computers with related software applications

MS Office Suite

Strong interpersonal, problem solving, analytical and managerial skills

Skill in the use of computers including spreadsheet design, database programming and word processing software applications

Excellent organizational and time management skills

Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars

Excellent written and verbal communication skills

Organized and detailed oriented

Establish and maintain effective working relationships with employees, citizens, and elected officials

Communicate effectively both verbally and in writing

Handle sensitive situations with tact and diplomacy

Stay calm under pressure

Light physical work lifting at least 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds with or without assistance

Frequent lifting or carrying of objects weighing up to 10 pounds

Frequent hand/eye coordination to operate computer keyboard and office equipment

Clear vision to read and interpret reports, computer data and other written material

Frequent speech communication and hearing to maintain communication with employees and citizens