Richmond Behavioral Health ยท 1 month ago
Administrative Coordinator-General Services
Richmond, VA
Full-time
Onsite
Mid LevelRichmond Behavioral Health Authority is seeking a full-time Administrative Coordinator to support their General Services Team. The role involves overseeing facility maintenance, vendor management, and providing administrative support to ensure the smooth operation of the facility.
CommunitiesHealth CareHospitalNon ProfitPersonal HealthRehabilitationWellness
Responsibilities
Support programmatic operations by coordinating with various departments to ensure their facility-related needs are met
Ability to create complex spreadsheets, use advanced formulas, and generate detailed reports
Answers telephone; provides administrative support to an assigned division within the Authority
Updates database records and various tracking documents as needed
Assist with timesheet preparation for manager review and approval
Maintains Authority vehicles insurance
Process, track, report small purchase credit cards transactions for payment and discrepancy. (BOA, Sams Club, Etc.)
Maintains an inventory of office supplies; orders supplies as needed for general services
Track, monitor, and report facility expenditures to General Service Manager to ensure budgetary compliance
Process invoices for timely payment; verifies accuracy of invoices; reviews and submits reimbursement and refund requests as necessary or required
Prepares monthly meeting minutes of staff meetings and other meetings as required
Create, revise, and maintain facility operating manuals and standard operating procedures to promote safe and compliant worksites
Assist supervisor with the oversight of general services vendors to support continuity of daily operations
Serve as a backup to other general services employees and lobby receptionist as requested and necessary
Collects and compiles statistical data to prepare monthly reports
Provides training for other staff on various software packages; troubleshoots hardware, software and office
Prepares and submits reports for management as required ensuring compliance of all State and Federal regulations
Maintains vendor contact list including company listings, email address book and websites
Qualification
Required
Ability to perform advanced technical work overseeing facility maintenance, operation and general vendor management
Ability to create complex spreadsheets, use advanced formulas, and generate detailed reports
Ability to provide administrative support to an assigned division within the Authority
Ability to update database records and various tracking documents as needed
Ability to assist with timesheet preparation for manager review and approval
Ability to maintain Authority vehicles insurance
Ability to process, track, report small purchase credit cards transactions for payment and discrepancy
Ability to maintain an inventory of office supplies and order supplies as needed for general services
Ability to track, monitor, and report facility expenditures to General Service Manager to ensure budgetary compliance
Ability to process invoices for timely payment and verify accuracy of invoices
Ability to prepare monthly meeting minutes of staff meetings and other meetings as required
Ability to create, revise, and maintain facility operating manuals and standard operating procedures
Ability to assist supervisor with the oversight of general services vendors
Ability to serve as a backup to other general services employees and lobby receptionist as requested
Ability to collect and compile statistical data to prepare monthly reports
Ability to provide training for other staff on various software packages and troubleshoot hardware, software and office issues
Ability to prepare and submit reports for management ensuring compliance of all State and Federal regulations
Ability to maintain vendor contact list including company listings, email address book and websites
Company
Richmond Behavioral Health
Richmond Behavioral Health (RBH) fearlessly champions the health, wellness, and recovery of individuals and families in our community.
Founded in 1996
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Virginia Department Of Behavioral Health And Developmental Services
2023-12-08Grant
Leadership Team
John Lindstrom
Chief Executive Officer
Cristi Zedd, LCSW
Chief Operating Officer, Developmental Services
Recent News
GlobeNewswire
2025-12-19
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