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VT Group (VTG) · 1 day ago

Administrative Support Specialist

Chantilly, VA

Full-time

Onsite

Senior Level, Lead/Staff

12+ years exp

VTG is looking for an Administrative Support Specialist to ensure smooth and efficient office operations. This role involves providing high-level administrative and clerical support, handling tasks such as answering phones, scheduling appointments, and maintaining filing systems.

Information TechnologyMilitarySecurity

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Answer and direct incoming phone calls in a professional and courteous manner

Greet and assist visitors, ensuring a welcoming and efficient front office environment

Schedule appointments and manage calendars for staff and leadership, including coordination of internal and external meetings

Prepare, write, and edit memos, letters, and other business communications

Schedule and coordinate meetings, including room reservations, agendas, and materials

Create, organize, and maintain filing systems (both electronic and hard copy)

Monitor and manage office supply inventory, placing orders as needed to ensure stock levels are maintained

Provide general administrative support to office staff and leadership

Maintain confidentiality and handle sensitive information with discretion

Use Microsoft Excel to track data, create spreadsheets, and support reporting needs

Qualification

TS/SCI with PolyMicrosoft Office SuiteAdministrative support experienceOrganizational skillsCalendar managementWritten communicationVerbal communicationInterpersonal skillsAttention to detail