US Pediatric Partners · 16 hours ago
Office Manager/Executive Assistant
Jacksonville, FL
Full-time
Onsite
Mid, Senior Level
3+ years expUS Pediatric Partners is seeking an Office Manager/Executive Assistant to provide strategic executive support and operational oversight. The role involves managing complex calendars, coordinating travel, overseeing daily operations, and supporting human resources and financial administration.
CommunitiesHealth Care
Responsibilities
Calendar & Schedule Management: Strategically managing complex calendars, prioritizing meeting requests, and resolving scheduling conflicts to optimize executive time
Travel & Logistics: Coordinating end-to-end travel arrangements, including international itineraries, visa requirements, and detailed travel packs
Communication & Gatekeeping: Serving as the primary point of contact for internal and external stakeholders, filtering emails, and managing information flow with a high degree of discretion
Presentation/Report Production: Preparing board packets, presentations and other executive reports for distribution
Daily Operations: Ensuring a professional work environment by managing office layout, facility maintenance, and cleanliness
Vendor & Facility Management: Coordinating with building management and service providers (IT, utilities, cleaning) and managing contract negotiations
Inventory & Supplies: Monitoring and ordering office supplies, technology equipment, and kitchen amenities
Event Planning: Organizing company-wide events, team-building activities, town halls, and large-scale external meetings
Administrative Systems: Implementing and refining office procedures and digital workflows to improve efficiency
Human Resources Support: Assisting with recruitment, screening resumes, and managing the onboarding process for new hires
Financial Administration: Handling entry-level bookkeeping, processing expense reports, managing petty cash, and supporting annual audits
Project Management: Leading special projects such as office moves, digital transformation initiatives, or community engagement programs
Qualification
Required
Typically 3–5+ years in a high-level administrative or office management role
Bachelor's degree preferred, though relevant experience is often prioritized
Expert knowledge of Microsoft 365 (Teams, Excel, PowerPoint), and familiarity with travel/expense software like Ramp, Concur, etc.)
Unwavering confidentiality, integrity and professional discretion
Exceptional multitasking and time-management abilities under pressure
Proactive problem-solving mindset and the ability to anticipate needs
Company
US Pediatric Partners
US Pediatric Partners provides comprehensive, accessible, and coordinated care to children and families in underserved communities.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase