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National HealthCare Corporation (NHC) · 18 hours ago

AP Bookkeeping / Administrative Assistant

Franklin, Tennessee, United States

Full-time

Onsite

Entry Level

$18/hr - $22/hr

2+ years exp

National HealthCare Corporation (NHC) is a leader in senior care since 1971, and they are seeking an AP Bookkeeping / Administrative Assistant. This role is responsible for maintaining accurate bookkeeping records, preparing accounting transactions, and safeguarding company assets while ensuring timely billing and collections.

Assisted LivingCommunitiesElder CareHealth CareHome Health CareMedicalNursing and Residential CareRehabilitationService IndustryWellness

Responsibilities

Maintain an accurate daily census record

Accumulate and price all charges for supplies and services

Classify all charges between distinct service areas

Record charges for processing in an automated accounts receivable system

Bill accurately and timely all parties for the services rendered

Assist the administrator in collection of accounts receivable. (This requires understanding of reimbursement procedures including state and federal contracts, i.e., Medicaid, Medicare, VA, private insurance, etc.)

Maintain files and documentation on the status of all outstanding accounts receivable

Safeguard all cash transactions

Deposit all cash receipts intact each day after reconciling money to the original documentation

Maintain petty cash funds

Record the cash receipts for processing in an automated accounts receivable system

Determine that all disbursements have proper authorization, receiving and documentation

Classify and record all disbursements for entry to general ledger

Assist administrator to ensure timely payments which maximize cash management

Maintain accurate checkbook balance including reconciling book to bank balance at least monthly and report weekly cash transactions

Match categories of revenue to expense classification exercising consistent and specific judgment

Classify and record all expenses of operations in the period incurred by the accrual method

Maintain current aging of accounts payable

Verify liability for invoices recorded and paid

Maintain, record and document transactions for personnel and payroll systems

Submit in a timely fashion personnel action forms after proper authorization, maintaining historical record in personnel file

Verify and record time and benefits to be paid to each employee and submit for payment biweekly

Make timely payments to appropriate parties for amounts withheld from employee’s wages. (For example, payroll taxes, garnishments, NHCPAC, savings plans, etc.)

Account for all transactions in Patient Trust Fund

Be familiar with and follow all company and facility policies and procedures

Meet all reporting requirements and deadlines

Other duties as assigned from time to time

Qualification

BookkeepingMathematical skillsAnalytical skillsCommunication skillsAttention to detailOrganizational skillsTeam player

Required

High school diploma or equivalent and formal classroom bookkeeping education or two years bookkeeping experience

Proficiency in writing and mathematical skills

Be able to work accurately with pressures of deadlines and interruptions while at the same time being well organized, persistent and working as a team player

Possess good communication and analytical skills with particular ability to pay attention to details