The National Academies of Sciences, Engineering, and Medicine ยท 4 days ago
Communications/Media Assistant - National Academy of Engineering
Washington, DC
Full-time
Hybrid
Entry Level
$23.04/hr - $28.79/hr
3+ years expThe National Academy of Engineering is seeking a proactive, detail-oriented Communications/Media Assistant to support the Office of Outreach and Communications. This entry-level position involves managing daily office operations, assisting with events and publications, and ensuring smooth communication workflows.
Government Administration
Responsibilities
Assist with the preparation and execution of events/conferences, including logistics, materials, and provide onsite support if needed
Schedule meetings for the Director and manage daily administrative operations of the Office of Outreach and Communications
Assist with scheduling travel for the Director and team members, process invoices and travel reimbursement
Research, draft, edit, and fact-check content for communications materials, including reports, presentations, publications, meeting materials, newsletters, social media, press releases, and website content
Maintain records, files, team calendars, project timelines, and contact databases
Respond to inquiries and provide timely, accurate information to internal and external stakeholders
Monitor workflow and allocate resources to ensure operational efficiency
Support special projects and strategic initiatives
Provides administrative support to the NAE awards program of three prizes and four awards; assists with the online nomination process; assists with planning the annual awards gala and event coordination, assists with the NAE annual meeting, and provides input on the awards program marketing initiatives
Provides administrative support to awards selection committees: arranges conference calls, prepares background material, analyses, and correspondence; assists with updating web pages; and assists with efforts to generate nominations
Coordinates travel and logistical arrangements for committee meetings and ceremonies, coordinates meeting space, equipment, and catering needs; coordinates arrangements with travel agency and makes hotel reservations; maintains invitation lists and responses using Excel; and processes order for certificates and medals
Coordinate financial submissions: processes invoices, purchase orders, and travel expenses, tracks submissions from travelers and vendors to ensure timely payment of expenses; and responds to internal inquiries regarding financial submissions
Provides general administrative support; responds to general inquiries from Academy members and the public; updates public web pages and correspondence; maintains databases, e-mail lists, tracking reports, and electronic files; provides administrator support for online nomination database; processes mailings and ad hoc communications; and supports special projects
Related duties and special projects as assigned
Qualification
Required
Strong organizational and time management skills; able to prioritize and manage multiple projects
Excellent writing, editing, and verbal communication abilities
Ability to exercise sound judgment, discretion, and confidentiality in all matters
Strong problem-solving skills and ability to manage complex or sensitive issues
Thorough knowledge of office management practices and workflow coordination
Proficiency with Microsoft Office Suite and collaboration tools; familiarity with databases and content management systems a plus
Team player with strong interpersonal skills and ability to build relationships across departments
Ability to work independently with minimal supervision, while also contributing to team efforts
Capacity to assist with staff training and provide support to colleagues
High school diploma, GED, or equivalent knowledge
Three years of clerical and/or administrative experience
Ability to work at a computer for extended periods of time
Benefits
Medical, dental and vision insurance
Life insurance
Disability coverage
Retirement and savings benefits
Leave benefits such as paid holidays and paid personal leave
Transportation subsidies
Education assistance
Company
The National Academies of Sciences, Engineering, and Medicine
The National Academies provide independent, trustworthy advice and facilitate solutions to complex challenges by mobilizing expertise, practice, and knowledge in science, engineering, and medicine.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Ebun Caldeira
Chief Financial Officer
Ahmed Zaki Qasim
Senior Finance Business Partner
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