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Orlando Health · 22 hours ago

Office Coordinator-Outpatient Cardiology

Orlando, FL

Full-time

Onsite

Mid Level

4+ years exp

Orlando Health Heart and Vascular Institute is a leading healthcare provider in Central Florida, known for its award-winning cardiology services. The Office Coordinator role involves coordinating office projects, overseeing staff activities, and ensuring efficient office operations within the department.

Health CareHospitalMedicalNon Profit

Responsibilities

Provides Department orientation for new employees to include, but not limited to, system software, phone system, telephone answering procedures, office equipment, departmental policies and procedures, customer service expectations, job competencies and coaching plan

Assigns, prioritizes, and distributes work assignments, and reviews work performed by office staff

Coordinates activities of office staff of two or more to include, but not limited to filing, preparation of documents, dictation, record retention, duplication, faxing, mail distribution, and ordering of supplies

Performs scheduling and monitoring of time/payroll reports

Coordinates arrangements for meetings, conferences, seminars, and travel (to include timely preparation and submission of travel expense reports)

Provides recommendations for department goals, policies and procedures, budgets, statistical reports, and process improvements

Compiles, prepares, and analyzes complex reports, proposals, and documents including but not limited to financial, statistical reports, and personnel records

Composes and prepares correspondence, invoices, reports, and presentations, takes dictation and prepares minutes, and maintains appropriate files

Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards

Maintains compliance with all Orlando Health policies and procedures

Resolves office problems independently and facilitates solutions, confers with supervisor to resolve more complex situations

Attends meetings and in-services. Presents reports as needed

Provides ongoing training for office staff, ensures that staff completes all mandatory training and Occupational Health testing/shots

Provides information and opportunity for professional growth and development through participation in educational programs and workshops

Performs other related duties as assigned

Qualification

Office managementCustomer serviceCommunication skillsWord processingSpreadsheet softwarePresentation softwareDatabase softwareManagerial skillsInterpersonal skills