Forgen · 20 hours ago
Project Administrator
South Bay, Florida
Full-time
Hybrid
Mid Level
3+ years expForgen is a leading geotechnical and specialty civil construction company dedicated to delivering innovative solutions for complex challenges. The Project Administrator will manage the field office and site supplies, assist Project Managers with administrative tasks, and ensure efficient operation of office duties.
Construction
Responsibilities
Embrace Forgen’s Core Values in all aspects of the job
Greets visitors in a friendly and professional manner; logs all visitors with sign-in sheet
Receives and sorts incoming receiving tickets, daily forms, mail, express envelopes and courier deliveries; distributes mail to employees
Effectively manage and update comprehensive spreadsheets to monitor and report on materials inventory, ensuring real-time accuracy and availability
Maintain a well-organized and constantly updated spreadsheet that serves as a detailed repository for materials inventory, contributing to streamlined procurement and inventory control
Collect, review, and meticulously record fuel receipts within a structured tracking system, ensuring precision in financial records and compliance
Accurately enter data into the ADP software, enabling precise and efficient payroll processing and record-keeping
Skillfully handle timecard entries, maintaining detailed records of employee work hours, ensuring accurate and on-time payroll processing
Maintain a detailed Excel sheet to track incoming materials and associated costs, ensuring accurate and up-to-date records of expenses related to project deliveries and inventory
Prepares and posts all outgoing mail and express packages daily; maintains, checks and refills postage meter; arranges courier services
Orders and maintains field office and site supplies
Checks and distributes incoming email requests from site Info email box, if applicable
Coordinates and books travel arrangements for employees/interviewees; monitors travel expenses
Types memorandums, letters and other documents as required by management staff
Assist with preparation of project submittals including clerical revisions as requested by the Project Manager
Keeps office and filing/storage areas organized and clean; maintains knowledge of the location/stock of documents, etc
Coordinates site events, crew lunches, meetings etc
Perform additional assignments and special projects as directed
Qualification
Required
High school diploma/GED or equivalent
Minimum three to five years of experience in an administrative capacity
Highly motivated, with a demonstrated passion for excellence and taking initiative
Strong work ethic, willing to do what it takes to get the job done right the first time
Demonstrated commitment to ethics and integrity
Passion for safety, with the ability to help us ensure that nobody gets hurt
Team player with the ability to work independently to meet deadlines, goals and objectives
Strong organization, time management, and attention to detail
Excellent computer skills including knowledge and experience with Microsoft Office, Outlook, and Excel
Above average oral and written communication skills, leadership skills, along with use of independent judgement and creativity applied to resolution of issues
Highly proactive and responsive to internal and external customers
Good problem-solving skills/decision-making skills
Valid Driver's License and ability to drive on behalf of company business
Benefits
Medical
Dental
Vision
Retirement plans
Bonuses
Paid time off
Education assistance
Wellness programs
Employee awards
Company
Forgen
Forgen is a self-performing contractor offering integrated environmental, geotechnical, and civil construction services.
201-500 employees
H1B Sponsorship
Forgen has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (4)
2023 (1)
2022 (2)
2021 (1)
Funding
Current Stage
Growth StageLeadership Team
Bruce Diettert
Senior Vice President & Chief Financial Officer
John Dudasch
Chief Operating Officer
Company data provided by crunchbase