PlayCore · 12 hours ago
Executive Administrative Assistant - PlayCore
Chattanooga, TN 37402, USA
Full-time
Hybrid
Senior Level
5+ years expPlayCore is a company seeking an Executive Administrative Assistant to provide administrative support, data analysis, and coordination of special projects for its Group President and Sr. Vice President. The role involves managing schedules, organizing meetings, generating reports, and supporting departmental needs.
CommunitiesEducationRecreation
Responsibilities
Manage schedule/calendar and travel arrangements for Group President, Senior V. P., company stakeholders, strategic partners and consultants
Schedule and organize departmental and personal meetings, webinars, and provide meeting support through preparation of materials, maintenance of participant lists, agendas, minutes, food, lodging, follow-up, etc
Generate analyses and create proposals, reports, and other supportive materials
Create and prepare meeting presentations, key documents, and correspondence for a variety of audiences
Prepare outbound communications and correspondence on behalf of Group President & Sr V.P
Manage departmental consultants (logistics, contracts, travel, scheduling, tracking, payment, etc.)
Support departmental legal needs and maintain effective tracking and documentation (trademarks, service marks, copyright, contracts, etc.)
Manage and support ongoing departmental reporting including monthly sales reporting, business reviews, board reports, strategic plans and project updates etc
Manage AFE and budgetary processes for the direct reports
Manage timely expense reports and invoices/payments for the Group President and Sr V. P
Provide support and assistance for special events (business lunches, customer visits, trade shows, sales meetings, and sales trainings.)
Manage departmental supplies, mail, copier services, gifts/cards/flowers, shirts/logo materials, and department shipping needs
Manage inventory of departmental program/collateral/resource materials in an efficient organization system for effective tracking and timely replenishment. Update materials as indicated
Assume additional responsibilities as assigned by either Group President and Sr. V.P
Qualification
Required
Minimum of 5 years executive administrative assistance experience required
Minimum associate's degree with a Bachelors preferred and or comparable experience
Demonstrated proficiency with MS Excel, Word, PowerPoint, Concur, Adobe, Google Slides/Sheets, Canva, Asana or comparable project management software
Ability to create dynamic presentations
Ability to lift and transfer supplies and materials required
Self-directed – takes initiative and anticipates needs
High energy / Bias towards action / Learner
Excellent verbal & written communication skills
Ability to generate and edit documents and materials for accuracy
Demonstrated ability to represent the company in a professional manner and keep confidential documents/information secure
Excellent interpersonal skills with proven ability to collaborate and function as an effective team member
Ability to generate effective correspondence and presentations for a variety of audiences
Excellent documentation and analysis skills with attention to detail
Ability to collaborate effectively with a variety of internal and external stakeholders
Preferred
Experience working with C-Suite executives preferred
Company
PlayCore
PlayCore helps build stronger communities around the world by advancing play through research, programs, and partnerships.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Irving Place Capital
2017-10-03Acquired
2007-02-22Private Equity
Leadership Team
Roger Posacki
President & CEO
Stephanie Devine
SVP of Marketing & Brand Strategy
Recent News
2025-04-03
2024-12-03
AltAssets Private Equity News
2024-11-25
Company data provided by crunchbase