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GIC · 11 hours ago

Executive Assistant, Infrastructure

New York, United States

Full-time

Hybrid

Mid Level

$83K/yr - $120K/yr

3+ years exp

GIC is one of the world’s largest sovereign wealth funds, investing globally across various asset classes. They are seeking an Executive Assistant to provide administrative support to the Infrastructure team, coordinating schedules, travel, and various team initiatives.

Financial ServicesImpact InvestingReal Estate Investment

Comp. & Benefits

Responsibilities

Scheduling meetings across multiple time zones (Europe and Asia) including related responsibilities: setting up conference call dial-ins, conference room reservations, ordering lunches, printing meeting materials

Coordinating domestic and international travel (flight, hotel and transportation)

Proactively managing schedules to anticipate conflicts and changes

Completing expense reports for travel and expense reimbursement in accordance with company policy via Concur

Coordinating and interfacing with Singapore based Headquarters functions and administration staff

Supporting projects and team initiatives such as recruiting, event coordination, and market research

Qualification

MS OutlookConcurVideo conferencingBachelor's degreeCommunication skillsAttention to detailProblem-solvingInterpersonal skills

Required

A bachelor's degree with a good GPA

At least 3 years relevant work experience, preferably with a financial services or other professional services firm supporting more than one executive

Excellent verbal and written communication skills, attention to detail

Ability to anticipate needs, prioritize responsibilities, effectively handle calendar conflicts and proactively manage schedule changes

Comfortable to juggle multiple stakeholders with various and sometimes competing demand styles

Adapt quickly to changes in travel and events scheduling, exhibiting creative problem-solving skills and a flexible, can-do attitude

Interest to work and thrive in a fast paced, constantly changing environment

Confidence to balance multiple priorities by considering context, urgency, and importance

Strong MS Outlook skills and capacity to quickly adapt to various technologies, including platforms relating to video conferencing (incl. Zoom, Teams), electronic signatures (DocuSign), expense reports (Concur), SharePoint and compliance

Comfortable working independently on activities in which instructions, practices, and procedures may require some interpretation, while enjoying being part of a team

Self-starter, proactive approach to providing exceptional service with strong interpersonal skills

Ability to show discretion and handle confidential, sensitive information

Experience to deal effectively with internal and external stakeholders at all levels