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TelevisaUnivision · 6 hours ago

Administrative Coordinator

Miami, FL

Full-time

Onsite

New Grad, Entry Level

TelevisaUnivision is seeking an Administrative Coordinator to join their newsroom team. This role provides essential administrative, financial, and logistical support across various functions including supplier relations, budget management, and production operations.

Digital MediaMedia and EntertainmentNewsSocial Media Marketing

Responsibilities

Manage the News Director’s daily calendar, meetings, conference calls, and travel arrangements

Provide comprehensive administrative support to the News Director and newsroom staff

Coordinate supplier and vendor relationships, including ordering supplies, catering, makeup inventory, and ensuring timely deliveries and payments

Process payroll (ADP) for non-exempt, freelance, and temporary employees, and manage expense reports (Concur)

Reconcile budgets and financial reports, work closely with Finance to monitor newsroom budgets and control overtime, and liaise with Accounts Payable for invoice processing

Support production and newsroom operations, including logistics for breaking news, hurricane coverage, town halls, debates, and special events

Coordinate talent appearances, guest logistics (green rooms, IT requests), and station events in collaboration with Assignment and Operations Managers

Manage makeup department operations, including purchasing and maintaining inventory

Arrange catering and event logistics for station and community events

Maintain flexibility to work non-traditional hours as needed, including weekends and breaking news coverage

Qualification

BudgetingFinancial reconciliationAccounts PayableSupplier managementMicrosoft Office SuiteMultitasking skillsDiscretionProfessionalismBilingual (English/Spanish)Organizational skillsCommunication skillsAttention to detail