Rice University · 6 hours ago
Program Administrator
Texas, United States
Full-time
Onsite
Entry Level
1+ years expRice University is ranked among the nation’s top 20 universities and is known for its strong community values. The Program Administrator supports front office operations, academic administration, and event execution, serving as the primary liaison for faculty, students, and visitors to ensure smooth departmental operations.
EducationHigher EducationService IndustryUniversities
Responsibilities
Serve as the central point of contact for faculty, students, and visitors, providing accurate and timely information
Oversee front office functions including supply ordering, mail distribution, room reservations, equipment troubleshooting, and work order submissions
Manage the departmental inbox and route inquiries appropriately
Supervise and assign tasks to student workers and assist with onboarding of new faculty and postdocs
Conduct research, analyze data, identify trends, and develop reports
Manage space assignments and building access
Plan and execute department-sponsored events including lectures, symposia, student programs, course previews, brown bag talks, and annual celebrations
Manage logistics such as venue reservations, catering, A/V setup, guest itineraries, and honorarium payments
Coordinate faculty search visits including detailed interview schedules, travel and lodging, campus tours, and reimbursements
Support class trips and guest speakers by arranging travel, processing payments, and managing communication
Recommend and implement outreach plans, including communications, events, marketing, conferences, etc
Coordinate departmental course scheduling and submissions via CLSS and CIM, ensuring accuracy and compliance with academic policies
Work closely with faculty to support guest lectures and class-related travel or events
Advise new faculty on course setup, curriculum structure, and Rice systems
Assist with student recruitment, student records, curriculum support, and coordinating the accreditation process
Assist in planning any department-sponsored student travel
Coordinate travel logistics, budget tracking, promotional materials, application review, and award disbursements
Respond to student inquiries about curriculum, travel, or fellowships and assist with related administrative tasks
Design promotional materials, including posters, brochures, digital flyers, and program guides
Maintain and update the History website and social media accounts
Create original social media content (photos, reels, videos) to highlight events and departmental news
May be tasked to produce newsletters and annual magazines for distribution to Rice and external audiences
Track budgets for departmental events, programs, and guest speaker visits
Manage financial processing in iO, including honoraria, reimbursements, invoices, and student award payments
Reconcile PCard expenses and assist with reviewing faculty expense reports
Act as a backup for the department administrator
Engage in professional development, including Rice-wide and School of Humanities training sessions and meetings
Qualification
Required
Bachelor's Degree
1 year of related professional experience (not as a student or volunteer) in office administration and event planning and execution
Ability to learn new strategies
Written and verbal communication skills
Data analysis skills
Ability to work well under pressure and manage multiple projects simultaneously
Good organizational and time management skills
Knowledge of Microsoft Office Suite
Ability to work independently and as part of a team to meet expected deadlines and schedules
Attention to detail
Preferred
Rice University experience
Experience working in iO modules, such as Expenses, Procurement, and familiarity with the related dashboards
Experience with specialized software tools commonly used in Registrar's Offices, such as Ellucian Banner, Degree Works, and CourseLeaf products (CIM, CLSS)
Company
Rice University
Rice University is a private research university that focuses on providing undergraduate education services.
1001-5000 employees
H1B Sponsorship
Rice University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (113)
2024 (81)
2023 (71)
2022 (65)
2021 (82)
2020 (86)
Funding
Current Stage
Late StageTotal Funding
$80.9MKey Investors
National Heart, Lung and Blood InstituteAdvanced Research Projects Agency for HealthUS Department of Energy
2024-09-19Grant
2024-08-13Grant· $18M
2023-07-27Grant
Leadership Team
Ken Medlock
James A Baker III and Susan G Baker Fellow in Energy and Resource Economics
Kyle Judah
Executive Director, Liu Idea Lab for Innovation & Entrepreneurship (Lilie)
Recent News
2025-12-16
2025-12-16
2025-11-23
Company data provided by crunchbase