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AVI-SPL · 1 day ago

Receptionist

Tampa, FL

Full-time

Onsite

Mid Level

3+ years exp

AVI-SPL is a company seeking a Receptionist to handle all front desk operations and provide administrative assistance at their corporate office. The role involves greeting visitors, answering calls, scheduling conference rooms, and maintaining the front office area.

AudioAudio/Visual EquipmentDigital MediaProfessional ServicesSoftware

Responsibilities

Presents and maintains a professional appearance

Responsible for greeting all individuals into the front office area in a pleasant manner and responding to their business needs

Monitor all visitors who enter the corporate facility for security purposes

Responsible for answering all incoming calls using a Teams environment, responding appropriately to their requests or questions, and transferring calls to the appropriate person/location

Receives incoming telephone calls in a prompt and courteous manner and performs administrative duties as directed

Schedule conference rooms as needed

Processes and distributes mail (incoming and outgoing), and processes incoming faxes through an email fax server

Maintains the front office area, kitchens and conference rooms

Assists Administrative team with various meetings, events, and day-to-day needs

Other duties as needed

Qualification

Microsoft 365Customer serviceBi-Lingual (Spanish)Attention to detailProfessional communicationMulti-taskingOrganizational skillsConfidentiality

Required

Responsible for handling all front desk operations and administrative assistance at the corporate office

Presents and maintains a professional appearance

Responsible for greeting all individuals into the front office area in a pleasant manner and responding to their business needs

Monitor all visitors who enter the corporate facility for security purposes

Responsible for answering all incoming calls using a Teams environment, responding appropriately to their requests or questions, and transferring calls to the appropriate person/location

Receives incoming telephone calls in a prompt and courteous manner and performs administrative duties as directed

Schedule conference rooms as needed

Processes and distributes mail (incoming and outgoing), and processes incoming faxes through an email fax server

Maintains the front office area, kitchens and conference rooms

Assists Administrative team with various meetings, events, and day-to-day needs

Ability to balance multiple tasks with changing priorities

Ability to self-start, work and think independently ensuring to meet deadlines

Demonstrated ability to maintain strict confidentiality and handle sensitive matters with discretion

Excellent attention to detail and organizational skills

Must have clear and professional communication skills (written and oral) both internally and externally

Proficient with Microsoft 365 (specifically Teams, Outlook, Word, and Excel)

Effective communication and interaction with employees, clients, colleagues, and the ability to work effectively with all levels of the organization