Michigan State University · 1 day ago
Administrative Business Manager/S
East Lansing, MI
Full-time
Onsite
Senior Level, Lead/Staff
8+ years expMichigan State University is seeking an Administrative Business Manager who will serve as a strategic partner to departmental leadership, supporting operational effectiveness and financial stewardship. The role involves overseeing financial planning, budgeting, compliance, and human resources functions while fostering collaborative communication across the department.
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Responsibilities
Oversees and manages all budgetary processes, personnel activities, and administrative operations with full responsibility for approving financial and personnel transactions
Meets fiduciary responsibility for financial controls and complies with all audit requirements. Independently monitors, reconciles, and prepares monthly financial reports for General Fund and grant accounts, ensuring accuracy and compliance
Performs quarterly forecasting and financial modeling for all funding sources to inform strategic decisions
Reviews and approves grant-related expenditures, ensuring adherence to sponsor and institutional regulations; collaborates with Contract & Grants on compliance, account transmittals, and closures
Coordinates and oversees faculty account setup, ensuring proper financial structure and alignment with departmental objectives
Interacts with donors to acknowledge gifts and strategizes endowment reinvestments
Oversees management of student fellowship and scholarship activities
Generates complex finance reports to represent the department’s financial standing, presents to department and college-level partners, and makes recommendations for improvements
Manages a team of support staff. This includes support staff in the roles of Administrative Business, Professional, Research Administrator I, Unit Human Resources Administrator I/S, Office Assistant III, and Secretary III (subject to change as directed by departmental need)
Sets clear expectations, delegating responsibilities, and fosters accountability. Conducts performance evaluations, provides constructive feedback, and implements improvement plans when necessary
Oversees workload distribution and prioritization, ensuring resources are aligned with departmental goals and deadlines
Resolves complex personnel issues independently, applying sound judgment and institutional policy to maintain compliance and fairness
Serves as a key liaison between staff and departmental leadership, communicating strategic priorities and operational changes effectively
Manage a portfolio of operational responsibilities
Builds strategies for setting goals, determining actions to achieve the goals, and mobilizing resources to execute the actions in support of the College of Natural Sciences vision, mission, core values, and aspirations
Perform various operational processes and transactions in compliance with policy and procedure
Oversees management of content and the data integrity of employee personnel files, databases, and other departmental records
Oversees HR processes and transactions related to the employment life cycle (entering, performing, exiting) in compliance with policy and procedure
Act as a resource for line management and staff to resolve complex problems and/or provide general counsel regarding departmental, college, and university processes and procedures
Enhance productivity and reduce liability through improved communications and driving operational practices, including, but not limited to, policy and procedure, performance excellence, compensation philosophy, and morale/retention programs
Serves as a member of senior management to participate in the development of goals, objectives, policies, and procedures for Chemistry
Provides strategic oversight and leadership for departmental communications and event promotion to enhance visibility and engagement
Performs other duties as required or assigned, which are reasonably within the scope of the duties in this job classification
Qualification
Required
Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Business Administration, or business-related field
Eight or more years of related and progressively more responsible or expansive work experience in office procedures and administration
Experience with MSU and college policies and procedures
Experience with applicable state and federal laws, such as FERPA, FOIA, Title IX, etc
Principles and practices of financial management, including budgeting, forecasting, and account reconciliation
Grant administration and compliance with institutional and sponsor regulations
Human resources processes, including recruitment, hiring, onboarding, and performance evaluation
Administrative operations, strategic planning, and policy development
Systems and tools for financial, HR, and operations management (e.g., Spartan Space, PCard systems, EBS)
Experience in a supervisory role
Experience with word processing, database, spreadsheet, presentation software and/or desktop publishing, web page software
Leadership and supervision of staff and student employees
Budget development and monitoring, including preparation of financial reports
Coordinating complex projects and academic searches
Technical proficiency in budgeting software, HR systems, and Microsoft Office Suite
Attendance and Punctuality: Adheres to work schedule and location assigned
Communication: Communicates clearly and credibly in both verbal and written forms with diverse audiences
Plan and manage short-term and long-term operational strategies
Interpret and apply policies, regulations, and compliance requirements
Prioritize and manage multiple tasks and deadlines effectively
Maintain accuracy and attention to detail in financial and personnel records
Foster collaboration and facilitate communication across departments
Adapt to changing priorities and resolve issues independently
Preferred
Master's degree in business administration or equivalent senior management experience
Progressively more responsible managerial experience, preferably in an academic or research environment
Progressively more responsible Business operations and financial management experience, including experience in contract and grant administration, preferably in an academic or research environment
Analytical problem-solving and decision-making in a dynamic environment
Effective written and verbal communication with diverse stakeholders
Ability to maintain compliance and reduce risk
Company
Michigan State University
Michigan State University has been working to advance the common good in uncommon ways for more than 150 years.
10001+ employees
H1B Sponsorship
Michigan State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (163)
2024 (217)
2023 (224)
2022 (162)
2021 (121)
2020 (66)
Funding
Current Stage
Late StageTotal Funding
$118.22MKey Investors
Carnegie Corporation of New YorkUS Department of EnergyDenso
2025-09-23Grant· $0.9M
2025-03-27Grant· $48.5M
2024-10-30Grant
Leadership Team
Raymond Boeman
Director, IACMI Scale-up Research Facility and Vehicle Technology Area
Stephanie Vasko
Senior Research and Innovation Consultant, MSU College of Arts and Letters
Recent News
2025-12-14
International CIO Leadership Association
2025-12-05
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