Salisbury Moore, LLC ยท 1 day ago
Accounts Payable Administrator
Raleigh,NC,US
Full-time
Onsite
Senior Level
5+ years expSalisbury Moore, LLC is seeking an Accounts Payable Administrator to oversee their accounts payable team and manage the processing of invoices and payments. The role involves ensuring productivity and accuracy in accounts payable functions, handling vendor inquiries, and maintaining compliance with financial documentation requirements.
Construction
Responsibilities
Ensure productivity and accuracy of accounts payable functions, including setting up new vendors and processing a large volume of invoices
Perform review of invoice postings to ensure that payable amounts are legitimate and that all possible cash discounts and credits are taken
Handle and expedite vendor invoice/payment inquiries to ensure satisfactory resolutions. Review vendor statements and resolve discrepancies
Work closely with the Purchasing department to help ensure that all vendors purchase orders are prepared and maintained properly to avoid improper payments
Prepare ACH distributions
Ensures proper recordkeeping of purchases for use in tax preparation and periodic audits
Ensures employer identification numbers or social security numbers have been collected from all vendors to prepare and submit 1099s
Post non-invoice cash transactions including bank fees, credit card fees and deposits
Ensures proper maintenance, filing, and storage of records in case of audits
Monitor cash and credit balances and make cash transfers as necessary
Vendor statement reconciliation
Process and verify supplier and subcontractor invoices in accordance with contracts and purchase orders
Match invoices to purchase orders, delivery dockets, and approved work orders
Allocate costs to the correct projects, cost codes, and job numbers
Prepare and process payment runs while ensuring retention, variations, and progress claims are correctly applied
Reconcile supplier and subcontractor statements and resolve discrepancies
Liaise with project managers and site staff to obtain invoice approvals and supporting documentation
Maintain accurate records of invoices, payments, and retention balances
Ensure compliance with construction-specific requirements (e.g. CIS, tax withholding, insurance documentation, lien waivers, or statutory declarations where applicable)
Assist with month-end reporting and project cost tracking
Support audits and provide documentation as required
Performs other related duties as assigned
Qualification
Required
Excellent verbal and written communication skills
Proficient in accounting software and Microsoft Office Suite or related software
Thorough understanding of accounts payable functions
Excellent interpersonal and customer service skills
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines
Strong analytical and problem-solving skills
Strong supervisory and leadership skills
Ability to prioritize tasks and to delegate them when appropriate
Ability to function well in a high-paced and at times stressful environment
Minimum of 5 years of accounting experience
Preferred
Bachelor's degree in Accounting or Business Administration, preferred, not required
Company
Salisbury Moore, LLC
Since 2005 Salisbury Moore has become a hospitality industry leader specializing in hotel renovations, additions, and conversions.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase