US Pediatric Partners · 1 day ago
Office Manager/Executive Assistant
Jacksonville,FL,US
Full-time
Onsite
Mid, Senior Level
3+ years expUS Pediatric Partners is seeking an Office Manager/Executive Assistant to provide executive support and oversee daily operations. The role involves managing complex calendars, coordinating travel arrangements, and ensuring a professional office environment while also assisting with human resources and financial administration tasks.
CommunitiesHealth Care
Responsibilities
Strategically managing complex calendars, prioritizing meeting requests, and resolving scheduling conflicts to optimize executive time
Coordinating end-to-end travel arrangements, including international itineraries, visa requirements, and detailed travel packs
Serving as the primary point of contact for internal and external stakeholders, filtering emails, and managing information flow with a high degree of discretion
Preparing board packets, presentations and other executive reports for distribution
Ensuring a professional work environment by managing office layout, facility maintenance, and cleanliness
Coordinating with building management and service providers (IT, utilities, cleaning) and managing contract negotiations
Monitoring and ordering office supplies, technology equipment, and kitchen amenities
Organizing company-wide events, team-building activities, town halls, and large-scale external meetings
Implementing and refining office procedures and digital workflows to improve efficiency
Assisting with recruitment, screening resumes, and managing the onboarding process for new hires
Handling entry-level bookkeeping, processing expense reports, managing petty cash, and supporting annual audits
Leading special projects such as office moves, digital transformation initiatives, or community engagement programs
Qualification
Required
Typically 3–5+ years in a high-level administrative or office management role
Expert knowledge of Microsoft 365 (Teams, Excel, PowerPoint), and familiarity with travel/expense software like Ramp, Concur, etc
Unwavering confidentiality, integrity and professional discretion
Exceptional multitasking and time-management abilities under pressure
Proactive problem-solving mindset and the ability to anticipate needs
Preferred
Bachelor's degree preferred, though relevant experience is often prioritized
Company
US Pediatric Partners
US Pediatric Partners provides comprehensive, accessible, and coordinated care to children and families in underserved communities.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase