Xeratec · 1 day ago
Office Administrator (Onsite Hancock, MI)
Hancock, MI
Full-time
Onsite
Entry, Mid Level
$46K/yr - $62K/yr
2+ years expXeratec is a growing small business looking for a dependable Office Administrator to support day-to-day accounting operations and help keep the business running smoothly. The role involves maintaining clean and accurate books, ensuring deadlines are met, and supporting the team with various administrative tasks.
Information ServicesInformation Technology
Hiring Manager
Brett Hillstrom
Responsibilities
Review and code transactions
Ensure receipt compliance
Manage AP intake, scheduling, and payment
Handle AR follow-up and past-due reminders
Complete monthly bank and credit card reconciliations
Support clean month-end close and CPA requests
Support payroll processing and related entries
Coordinate 401(k) contributions
Assist with quarterly and annual tax preparation needs
Maintain a clear calendar of financial and compliance deadlines
Manage mail, deposits, and check handling
Maintain organized digital and physical records
Support onboarding logistics and benefits administration as needed
Manage office and supply needs
Help coordinate travel, meetings, and conferences
Assist with events and conventions using checklists and early planning
Communicate with vendors, employees, and external partners
Track action items and follow-ups to completion
Build simple systems, checklists, or documentation to reduce recurring issues
Support special projects for leadership as needed
Qualification
Required
2+ years of experience in a professional office environment, with responsibility for administrative, bookkeeping, accounting support, or similar work
Some hands-on experience with bookkeeping or accounting support, such as AP/AR, reconciliations, payroll support, or transaction review
Comfort working with QuickBooks (or willingness to learn)
Strong organizational skills and attention to detail
Ability to handle confidential information with discretion and care
Clear written and verbal communication skills
Basic proficiency with Microsoft Office and/or Google Workspace
Reliable transportation and ability to work primarily on-site in Hancock, Michigan
Benefits
Health insurance
Dental and vision insurance – 100% paid by the company
401(k) with company match
Paid Time Off (PTO)
7 paid holidays
Stable, full-time employment
Company
Xeratec
Xeratec exists to deliver the art of business information technology.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Steven Hillstrom
CEO
Company data provided by crunchbase