The Millennium Group, Where Service Matters ยท 6 hours ago
Executive Receptionist 7am - 4pm
Parsippany, NJ
Full-time
Onsite
Entry Level
1+ years expThe Millennium Group is an award winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services. They are seeking a motivated and enthusiastic Executive Receptionist to manage the reception area, greet visitors, and provide administrative support.
Document ManagementOutsourcingPrinting
Responsibilities
Greeting visitors and employees; asking visitors if they would like a beverage; offering to hang their coat and/or store their luggage; directing them to a restroom, if needed
Ensure security protocols are followed; contact the visitor's host to escort them to the correct destination ensuring that all visitors are attended to in a timely fashion
Keep the reception area neat and organized at all times
Schedule and maintain appointments and meetings utilizing online conference room/meeting booking system
Add meetings for larger/configurable rooms to meeting tracker spreadsheet and ensure there are no conflicts with bookings and setups
Meet weekly with Facilities staff to review meetings and confirm meeting details; coordinate with IT for A/V requirements; assist administrative staff as needed for meetings; work with catering companies to ensure proper delivery and setup
Provide general administrative and clerical support to the Workplace & Facilities department as needed
Front line for Security, ensure employees follow all security protocols; oversee additional contracted reception/security staff as needed
Manage Security Systems, ensuring data accuracy; creating ID badges as needed; reviewing security footage as requested by HR or a Workplace & Facilities Manager
Run daily access reports for Workplace & Facilities Manager, adding names of visitors and those who forgot their badges
Qualification
Required
High School diploma or GED equivalent required
Ability to lift up to 50 lbs
1 to 2 years of receptionist experience
Excellent customer service skills; must possess a 'can do' attitude
Excellent communication skills both verbal and written
Ability to effectively work individually or in a team environment
Competency in performing multiple functional tasks
Assertive and resourceful; self motivated; willing to ask questions and take initiative be able to communicate clearly
Consistently demonstrates professional demeanor, appearance and attitude
Good customer service skills
Excellent organization skills
Company
The Millennium Group, Where Service Matters
The Millennium Group, a Minority and Woman Owned Business Enterprise, is a global provider of outsourced Document Processing and Workplace Services including Mail, Ship/Receive, Print, and Back Office services to businesses across every industry With scale, global expertise, integrated solutions, and innovative technology, we deliver meaningful benefits by enhancing the employee experience, delivering cost efficiencies, mitigating risk and creating tangible value across businesses worldwide.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase