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Fay Nutrition · 13 hours ago

Executive Assistant to the CEO

NYC

Full-time

Hybrid

Mid, Senior Level

$110K/yr - $130K/yr

5+ years exp

Fay is a healthtech company focused on making nutrition a foundational pillar of preventative care through AI-powered solutions. The Executive Assistant to the CEO will provide strategic support and operational management to ensure the CEO's priorities are met while enhancing office culture and efficiency.

Health CareSoftwareWellness

Responsibilities

Own the CEO's calendar like it’s a competitive sport: prioritize what matters, manage complex multi-party scheduling across time zones, and ensure every meeting is strategic, aligned with business priorities, well-prepped, and worth the time

Act as a true strategic partner and focus the CEO’s attention: serve as the CEO's right hand, exercising sound judgment to determine what requires CEO attention versus what you can handle independently

Execute flawlessly on the details that matter: coordinate travel (and handle the inevitable last-minute changes), manage inbox and correspondence with discretion, prepare briefing materials, and ensure the CEO walks into every commitment ready to win

Run the NYC office like you own it: manage vendors, coordinate team lunches, keep supplies stocked, maintain a workspace people actually enjoy being in, and handle the operational details that keep everything humming

Shape and sustain Fay's culture: design and execute team events, off-sites, culture moments, and Faybie traditions that create connection, celebration, and a thriving team experience

Qualification

Executive support experienceCalendar managementOrganizational skillsProblem-solvingCommunication skillsDiscretionTeam event coordination

Required

5+ years supporting a CEO or C-suite executive: you have experience working in high-growth startups, scale-ups, or other high-velocity environments where 'fast-paced' is an understatement

Ability to juggle competing priorities: you manage complex calendars and competing stakeholder priorities with ease and execute flawlessly on both strategic and tactical responsibilities, all without breaking a sweat (or at least without showing it!)

Exceptional organization and attention to detail: nothing falls through the cracks with you, even in a fast-moving, high-stakes environment

Proactive and anticipatory problem-solver: you see around corners, anticipates needs before they arise, solve problems before anyone knows they exist, and remove friction like it's your superpower

Impeccable judgment and discretion: you handle sensitive information with care, make sound decisions independently, and know instinctively when to escalate

Outstanding written and verbal communication: you communicate clearly and concisely across all levels of the organization, whether you're drafting an email to a board member, coordinating with vendors, or rallying the team, you're clear, concise, and always professional

NYC-based and ready to be in-office 3-5 days per week: you are present, in the mix, and available to manage both CEO needs and office operations in real-time