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Fairfax County Public Schools · 21 hours ago

Office Assistant- Part Time (One Year Only)

Virginia, United States

Part-time

Onsite

New Grad, Entry Level

$37K/yr - $63K/yr

Fairfax County Public Schools is seeking an Office Assistant to support school activities by performing various general office duties. The role includes responding to requests for information, maintaining records, and preparing documents while providing positive customer service.

EducationHigher EducationKnowledge Management

Responsibilities

Performs a variety of assigned general office duties

Receives telephone calls and visitors at the assigned school

Responds to questions and basic requests for information and/or routes calls and visitors to appropriate responses

Assists other employees in order to accomplish tasks or projects

Compiles and distributes information

Prepares correspondence, reports, and form letters

Maintains and updates files, records, and logs

Uses a variety of assignment-specific computer applications, software, and peripheral equipment to accomplish tasks

Processes incoming and outgoing mail

Maintains and submits time and attendance information

May schedule appointments, conferences, or meetings

May keep calendars

Serves as backup for office operations such as clinic room aide as required by operational necessity

Performs related duties as required or assigned

In a school main office:

Provides general assistance to administrators and teachers

Orders, receives, examines, and distributes supplies

May serve as a receptionist

May assist with processing, maintenance, and distribution of student attendance records and attendance follow-up with student families/guardians by phone or with auto-call equipment

Records late arrival and early departure of students, and issues student passes

May provide assistance in coordinating classroom coverage and/or substitute services as directed by a school administrator

In a school library:

Assists librarian with checking materials in and out

Assists and monitors students

Shelves materials, inventory, and processes new materials

Orders equipment and multimedia materials and monitors their use, notifying both users when the materials must be returned and maintenance personnel when equipment requires servicing

In a school student services office:

Serves as backup support to the student services administrative assistant

Assists with the processing of student transcript requests

May process attendance records

May assist in processing registrations, withdrawals, and transfers

Qualification

General office administrationCustomer serviceBusiness office practicesTechnology proficiencyConfidentialityEffective communication

Required

Any combination of education and experience equivalent to graduation from high school or possession of a General Equivalency Diploma (GED) certificate

Some experience in general office administration and/or customer service

Advanced degree(s) beyond the minimum degree requirement in a relevant field may be considered for some experience

Knowledge of basic business office practices and procedures

Proficiency in the use of technology and ability to learn associated software applications

Ability to maintain confidentiality

Ability to provide positive customer service and to develop and maintain effective working relationships with culturally diverse students, families, school staff, and community members

Ability to communicate effectively, both orally and in writing