ebm-papst · 5 hours ago
Part Time Administrative Assistant
Farmington, CT, US
Full-time, Part-time
Onsite
Entry Level
$20/hr - $20/hr
2+ years expebm-papst is seeking a Part Time Administrative Assistant to ensure the smooth and efficient operation of office logistics and administrative functions. The role includes managing mail operations, maintaining supplies, and providing backup coverage for the Administrative Services team.
ElectronicsManufacturingMedicalSupply Chain Management
Responsibilities
Receive and distribute all incoming mail and faxes; prepare and send outgoing mail, including express and certified packages. Coordinate weekly shipments to satellite locations and special customer mailings
Maintain supplies of printer cartridges, paper, letterhead, and postage; troubleshoot minor printer/fax issues as needed
Monitor and replenish office supply inventory; place orders in coordination with department leads to ensure availability. Distribute internal supplies (e.g., stationery, safety supplies) to employees upon request
Monitor General Calls that come through the auto attendant. Manage the receptionist voicemail
Edit, publish, and log Travel and Visitor Notices for North America locations; update calendars and maintain records accordingly
Verify temporary staffing hours against agency invoices before submitting for approval
Assist team members with general administrative tasks including document scanning, printing, faxing, and filing
Use Microsoft Office Suite (Word, Excel, Outlook) to generate basic documents, spreadsheets, and correspondence
Maintain a clean, functional kitchen area: load/unload dishwasher, clean appliances, and restock kitchen items daily and monthly as needed
Assist in coordinating onsite meetings by ordering food, preparing beverages, and setting up conference rooms
File and maintain accurate records for various departments
Maintain organized, timely digital and physical records in compliance with internal procedures
Participate in cross-training and support other administrative functions as requested
Proactively identify opportunities to improve efficiency or processes within the scope of the role
Serve as backup to the Administrative Services team during breaks or absences
Perform all other duties as assigned
Qualification
Required
High School Diploma or Equivalent
Minimum two years related experience
Ability to receive and distribute all incoming mail and faxes
Ability to prepare and send outgoing mail, including express and certified packages
Ability to coordinate weekly shipments to satellite locations and special customer mailings
Ability to maintain supplies of printer cartridges, paper, letterhead, and postage
Ability to troubleshoot minor printer/fax issues as needed
Ability to monitor and replenish office supply inventory
Ability to place orders in coordination with department leads to ensure availability
Ability to distribute internal supplies to employees upon request
Ability to monitor General Calls that come through the auto attendant
Ability to manage the receptionist voicemail
Ability to edit, publish, and log Travel and Visitor Notices for North America locations
Ability to update calendars and maintain records accordingly
Ability to verify temporary staffing hours against agency invoices before submitting for approval
Ability to assist team members with general administrative tasks including document scanning, printing, faxing, and filing
Ability to use Microsoft Office Suite (Word, Excel, Outlook) to generate basic documents, spreadsheets, and correspondence
Ability to maintain a clean, functional kitchen area
Ability to assist in coordinating onsite meetings by ordering food, preparing beverages, and setting up conference rooms
Ability to file and maintain accurate records for various departments
Ability to maintain organized, timely digital and physical records in compliance with internal procedures
Ability to participate in cross-training and support other administrative functions as requested
Ability to proactively identify opportunities to improve efficiency or processes within the scope of the role
Ability to serve as backup to the Administrative Services team during breaks or absences
Ability to perform all other duties as assigned
Company
ebm-papst
Welcome to ebm-papst, your global partner in ventilation and heating technology.
10001+ employees
Funding
Current Stage
Late StageRecent News
2025-10-23
Business Standard India
2025-09-02
Hindu Business Line
2025-09-01
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