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University of Missouri-Saint Louis · 11 hours ago

Executive Assistant, Finance & Human Resources

St Louis, MO

Full-time

Onsite

Mid Level

$18.90/hr - $26/hr

3+ years exp

The University of Missouri-Saint Louis is a mission-driven institution dedicated to transforming lives through education, research, and community engagement. The Executive Assistant will provide essential administrative and operational support to the CFO and CHRO, ensuring their offices run smoothly and efficiently.

EducationHigher EducationUniversities

No H1B

Responsibilities

Provide professional executive assistance to the CFO and CHRO, and other assigned leaders, ensuring organized, accurate, and professional support while using discretion, confidentiality, and sensitivity

Screen, review, and route correspondence, phone calls, and visitors by using judgement based on the nature of the business and urgency

Schedule and organize appointments, meetings, and travel

Research, prepare, and edit letters, reports, and other materials ensuring accuracy of information and professional responses

Serve as the go-to resource for office logistics – processing mail, ordering supplies, coordinating equipment needs, submitting work orders, requesting security access, etc

Act as a liaison with other University units to track requests and maintain smooth communication

Process purchases, reconcile OneCard transactions, and assist with facilitating invoice payments

Maintain and update websites

Create and manage digital forms using Kuali or similar tools

Create and update spreadsheets and other documents as requested

Organize agendas, minutes and files for designated committees and meetings

Support team meetings and campus events by handling reservations, schedules, catering, and materials

Qualification

Microsoft Office SuiteOrganizational skillsZoomWeb content toolsHigher education experienceConfidentialityIndependent work

Required

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary