Planned Parenthood of Greater Texas, Inc. · 6 days ago
Regional Manager of Facilities, Safety, and Security
Austin, TX
Full-time
Onsite
Mid, Senior Level
3+ years expPlanned Parenthood of Greater Texas, Inc. is seeking a Regional Facilities, Safety, and Security Manager to oversee the daily operations of the Facilities and Security department. The role involves managing safety protocols, conducting audits, training staff, and ensuring compliance with safety regulations while supporting the organization's strategic initiatives.
Hospital & Health Care
Responsibilities
Provides leadership in the organization's facility, safety and security programs in conjunction with supervisor
Directly supervises the Facilities Maintenance and Medical Equipment Coordinator position (Dallas-based position)
Maintains an up-to-date working knowledge of opposition actors, groups, and tactics
Uses open-source investigative techniques for risk management purposes
Collects and communicates security information with appropriate stakeholders accurately and in a timely manner
Completes all record keeping requirements in accordance with property and division standards to include Planned Parenthood Federation of America (PPFA) and Occupational Safety and Health Administration (OSHA)
Under direction of supervisor, provides staff training for new hires and current team members relating to key safety and security concepts. Encourages safety and security awareness among all employees
Conducts hazard and risk assessments at PPGT properties (and occasionally at offsite properties) to include quarterly audits, incident tracking and the hazard abatement process
Adheres to the organization's compliance requirements and all applicable laws and safety regulations
Enforces access control policies to ensure strict adherence
Follows up on all unusual activities in and around the properties that may impair the well-being of patients, visitors and employees
Develops liaisons with local law enforcement and emergency services
Is on-call and available to respond to incidents as required
Responds to critical incidents and assumes control of incident scenes until relieved
Performs and oversees any and all facilities maintenance duties reasonably necessary for the service and convenience of employees, clients, and tenants of the organization throughout PPGT's service area
Manages the installation, maintenance, and testing of all facility-related systems and buildings including: HVAC, plumbing, mechanical, electrical, sprinkler, fire alarm, physical structures and public, office, storage areas, etc. May also assist in the installations, maintenance, and testing of security and phone systems
Reviews and prioritizes maintenance programs, work orders, schedules, and budget; identifies and assigns facility improvements and repairs and monitors ongoing mechanical maintenance
Ensures all purchases and expenses comply with purchasing requirements and obtains necessary approvals
Ensures vendor contracts are obtained and renewed per organization policy
Ensures that facilities meet government regulations and environmental, health and life safety standards. Takes action as appropriate to comply with orders or requirements affecting organization property by federal, state, county or municipal authority having jurisdiction
Builds and develops relationships with key suppliers, maintenance contractors, health center managers, and tenants
May assist with ensuring tenant maintenance needs are addressed
Under the direction of PPGT Operations leadership, responsible for the allocation and management of space within buildings
Responsible for inspecting facilities for the purpose of ensuring continuous quality improvement in maintenance operations including, but not limited to, work order follow-up and preventative maintenance operations
May assist departments in investigations relating to claims, damage or destruction to organization property
Responsible for ensuring that visitors and vendors adhere to organization's safety and security policies at all times
Works with leadership in reviewing and executing architectural/engineering planning and design
Responsible for oversight of hired contractors for facility related maintenance including grounds and custodial support, construction or maintenance portion of capital projects and ensures confidentiality of projects as required
Works with leadership in ensuring construction and renovation projects are on time and within budget
Coordinates clinic relocations with a minimum of downtime, disruption, and expense
Has unrestricted access to patient protected health information (PHI) for purposes specific to job duties. Use of patient PHI is limited to information needed to perform the specified job function. Disclosure of any patient information must be for purposes of treatment, payment or health care operation OR must be accompanied by a patient authorization for release. Must adhere to minimum necessary rule
Duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally, either verbally or in writing
Qualification
Required
Bachelor's degree + 3 years of related exempt experience or Associate's degree + 5 years of related exempt experience or High School diploma or equivalent + 7 years of related exempt experience
Related exempt experience in any of the following: Security and Safety management or Facilities management or related exempt experience
Must be able to work flexible hours including evenings and weekends and be on-call as needed
Must be able to travel as required
Ability to think strategically and achieve organization's goals
Ability to operationalize strategic goals into action plans
Ability to provide oversight of compliance and regulatory requirements pertaining to position
Strong organizational skills and ability to multi-task
Ability to manage details and complexity, to handle a variety of tasks simultaneously and to work under pressure
Strong interpersonal and communication skills
Ability to exercise initiative, sound judgment, and problem-solving techniques in the decision-making process
Be discreet and safeguard confidential information
Possess integrity and compliance - can be relied upon to act ethically
Ability to provide effective, equitable, understandable, and respectful quality care and services that are responsive to diverse cultural beliefs and practices, preferred language, and other communication needs
Ability to work effectively as a team member
Ability to lead, manage, direct, and motivate diverse groups of people and possess the skills to delegate and supervise subordinates
Organizational Awareness: Demonstrates a comprehensive awareness of the impact and implications of decisions and actions on other areas (departments or clinics) within the organization
Recovery Skills: Responds effectively and acknowledges responsibilities when clients (internal or external) experience problems or mistakes; rectifies the situation to restore client satisfaction; seeks information and collaborates with others to take action to implement permanent fixes
Maintains stable performance and emotions when faced with opposition, pressure, and or stressful conditions
Building Relationships: Shows genuine interest in others' needs and opinions; establishes rapport; earns the confidence and trust of others; demonstrates consistency between words and actions; delivers on commitments
Coping with Demands of the Position: Uses effective problem solving while working under stress, high volume of work demands and/or time demands; regularly meets deadlines
Exemplify the organization's values: We Tend to the Team; We Respect and Honor All People; We Jump In; We Try and We Learn; We Care for our Business; and We Return to our Mission
Must have excellent computer skills with knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and Internet
Must have the willingness and ability to adapt to change including advances or new technology
Must have excellent customer service skills and be committed to providing the highest level of customer satisfaction
Preferred
Experience in health care industry preferred
Experience in both Security/Safety and Facilities management preferred
Company
Planned Parenthood of Greater Texas, Inc.
For more than 85 years, Planned Parenthood of Greater Texas has been a trusted source of reproductive healthcare, education, and advocacy.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Ken Lambrecht
President & CEO
Irene Arnold
Talent Acquisition Partner
Company data provided by crunchbase