Civitas · 19 hours ago
Office Manager
Houston, TX
Full-time
Onsite
Mid LevelCivitas is dedicated to creating vibrant communities where families can own homes and live enriched lives. They are seeking a highly organized, detail-oriented Office Manager to support core administrative operations across multiple entities, including insurance administration, payroll coordination, and recruiting support.
Real Estate
Responsibilities
Assist in creating job descriptions and posting roles on LinkedIn
Review and filter resumes
Schedule and coordinate interviews
Manage onboarding and offboarding documentation
Assist with drafting and organizing offer letters
Track employee start dates, milestones, and compensation data
Coordinate background checks
Collect and review employee reimbursement submissions
Coordinate commission and bonus documentation with payroll
Manage corporate insurance including general liability, workers’ compensation, and employee health insurance
Manage umbrella policies, renewals, general liability and property insurance
Support open enrollment, renewals, and employee additions or removals
Order and manage office supplies
Manage mail, shipments, and bank deposits
Provide payment status updates as needed
Organize and maintain shared digital and physical files
Track and manage company equipment
Maintain internal contact lists and organizational charts
Support the leadership team with calendar coordination, meeting logistics, and preparation
Track action items, deadlines, and follow ups across teams
Coordinate information flow between leadership and internal stakeholders
Handle sensitive information with discretion and professionalism
Qualification
Required
Strong organizational and documentation skills
High attention to detail and confidentiality
Ability to manage multiple priorities in a fast-paced environment
Comfortable working closely with leadership and across teams
Preferred
Prior office management or administrative experience
Benefits
Employee health insurance
Company
Civitas
Civitas creates thriving communities where families own homes, so that they may live and work better.
Founded in 2019
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase