Midnight Oil · 3 weeks ago
Sr Admin Assistant
Shakopee,MN,US
Full-time
Onsite
Senior Level
$28/hr - $28/hr
5+ years expMidnight Oil is a leading visual communications company that has established itself as one of the most influential and innovative firms in the industry. The Administrative Assistant will provide essential support to top executives, managing communications, calendars, and travel arrangements while ensuring efficient administrative operations.
AdvertisingCreative AgencyMarketing
Responsibilities
Organizes and coordinates schedules by maintaining calendars and scheduling meetings, conferences, presentations, travel, itineraries and other meeting arrangements
Coordinates various travel arrangements and itineraries
Handles telephone calls and responds to information requests
Ensures efficient record retrieval by maintaining filing systems and records; performs routine administrative duties such as filing, maintaining office supplies, and processing mail
Prepares or coordinates the preparation of correspondence, reports, and special projects typically of a complex nature
Supports and participates in projects, administration of various programs, and processing functions as needed
Performs duties of a confidential nature
Maintains and promotes strong business relationships with key stakeholders in support of management objectives
Provides backup to the Executive Assistant as needed
Performs other duties as assigned by Management
Qualification
Required
High School Diploma
5+ years related experience
Intermediate level experience with Microsoft Excel and PowerPoint
Experience with MS Office and SharePoint
Proficient time management and organizational skills
Strong verbal and written communication skills
Collaborates with others to promote teamwork and satisfactory outcomes for clients
Ability to manage multiple priorities and deadlines
Ability to manage frequent calendar, schedule, and travel changes
Desire for continuous process improvement
Ability to work independently and be self-motivated
Demonstrated track record of providing pro-active solutions
Ability to keep relevant information confidential
Thrives in a team environment
Benefits
Medical
Dental
Vision coverage
Paid time off
Disability insurance
401(k) with match
Life insurance
Other voluntary supplemental insurance coverages
Tuition assistance
Caregiver leave
Adoption assistance
Employer/partner discounts
Company
Midnight Oil
Midnight Oil is a marketing agency that provides go-to-market, brand strategy, print production, structural design, and audience insight.
201-500 employees
Funding
Current Stage
Growth StageRecent News
2026-01-21
The Imagine Group, LLC
2025-11-23
Morningstar.com
2025-08-20
Company data provided by crunchbase