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The Fresh Air Fund · 2 days ago

[2026] Office Manager, Fresh Air Camps

Hudson Valley, NY

Full-time

Onsite

Mid Level

The Fresh Air Fund is a long-standing organization that provides transformative summer programs for children. The Office Manager at Fresh Air Camps is responsible for ensuring the camp office runs efficiently, serving as the first point of contact for parents and staff, and managing various administrative tasks throughout the summer.

Civic & Social Organization

Responsibilities

Maintain office services by organizing office operations and procedures, sorting mail and correspondence, managing filing systems, and overseeing supply requisitions

Answer incoming phone calls in a professional and courteous manner, providing information and assistance to parents, camp staff, and other callers

Reconcile camper, cabin, and bus lists in the camp’s online database each session to ensure accuracy

Relay important updates and communications to the Camp Director and administrative team promptly

Manage the call-back system to ensure timely and effective communication between administrative staff and parents

Prepare and organize paperwork for camper arrival and departure days

Coordinate with the Operations team to ensure completion of orders, requisition of supplies, and any other required paperwork/forms

Support the Administrative team with special projects

Maintain yearly records including orientation schedules and workshop designs, staff lists, and camper reports

Communicate with other camps to coordinate shared resources and supplies

Track and report daily meal counts for the USDA Food Service Program

Keep the camp office organized, welcoming, and efficient throughout the season

Address stressful situations appropriately in a fast-paced, interactive environment

Prioritize camper needs when making decisions and uphold a camper-first philosophy

Participate actively in the camp community — including campfires, overnights, hikes, swimming, and village meetings. (Some lifting or physical activity may be required.)

Communicate, model, and uphold camp policies, traditions, and community standards

Ensure the safety, supervision and well-being of all campers at all times

Demonstrate professionalism and approachability, maintaining healthy boundaries, and avoiding fraternization with general staff while on/off duty

Serve as a role model for campers and staff by showing enthusiasm, empathy, and commitment to camp values

Live and work in a communal camp environment — including shared cabins, limited privacy, and group dining. Time off during each session will be scheduled by the supervisor

Care for and responsibly use camp facilities, property, and equipment

Be familiar with and follow all emergency and safety procedures

Perform other duties as assigned to support the success of the camp community

Qualification

Office managementDatabase managementCommunication skillsBilingual skillsEmotional maturityTeam playerPositive attitudeFlexibility

Required

At least 18 years old by the start of camp

Prior experience working in an office with strong phone skills required

Emotionally mature with a willingness to work as a team player

Flexible and willing to accept challenges and step outside your comfort zone

Able to maintain a positive attitude

Available for the entire duration of the summer program

Preferred

At least one year of college or equivalent is preferred

Bilingual language skills are a plus

A driver's license is highly preferred

An interest in working with children

Interested in working and living in the outdoors for the summer

Benefits

All meals and housing provided during camp.

The opportunity to gain valuable experiences in leadership, communication, and teamwork that will stand out on any resume.

Company

The Fresh Air Fund

Since its founding in 1877, The Fresh Air Fund, an independent, not-for-profit youth development organization, has provided free life-changing summer experiences in the outdoors to more than 1.8 million children from New York City’s underserved communities.

Founded in 1877