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Connecticut Department of Administrative Services · 18 hours ago

Fiscal/Administrative Supervisor

Newington, CT

Full-time

Hybrid

Senior Level, Lead/Staff

$101K/yr - $131K/yr

8+ years exp

The Connecticut Department of Administrative Services is seeking a Fiscal/Administrative Supervisor for its Bureau of Finance and Administration. This supervisory role involves overseeing staff and managing complex contracts while providing financial support and ensuring compliance with policies and procedures.

GovernmentService IndustrySocial Assistance

No H1B

Responsibilities

Supervise the Utility Unit within the Division of Financial Management and Support

Schedule, assign, oversee, and review the work of staff; provide training as required

Conduct annual Employee Performance Evaluations

Oversee the processing of invoices of all utility and municipality invoices related to highway relocation

Oversee the processing of the materials testing contracts invoices

Provide financial support to the Bureau of Policy and Planning, inclusive of the Bureau’s SPR program, which includes the processing of vendor invoices, reporting, and budget development

Responsible for completing the financial close-out of all utility projects

Oversee the development and maintenance of written procedures

Perform related duties as required

Supervises maintenance of accounts

Supervises preparation of financial statements and reports and budget requests in financial planning and oversight of payroll

Reviews and authorizes expenditures

Schedules, assigns, oversees and reviews work of staff

Provides staff training and assistance

Conducts performance evaluations

Determines priorities and plans work

Establishes and maintains procedures

Develops or makes recommendations on development of policies and standards

Acts as liaison with other operating units, agencies and outside officials regarding policies and procedures

Prepares reports and correspondence

Oversees planning and implementation of financial aspects of EDP systems

Utilizes EDP systems for financial records, reports, and analyses

Assists in analyzing impact of proposed regulations and legislation on agency fiscal/administrative programs and functions

Supervises grant and contract administration, including fiscal record keeping and reporting and preparation of new contracts and grant applications

Supervises requisitioning, stores and inventory control

Supervises purchasing functions

In addition to supervising fiscal/administrative functions, may supervise support services such as stores, inventory, facilities/equipment maintenance, mailroom, food services, facilities/equipment security

May supervise payroll preparation

Performs related duties as required

Qualification

Fiscal administrationBudget managementAccountingContract administrationEDP systemsMicrosoft ExcelSupervisory skillsInterpersonal skillsCommunication skillsOrganizational skills

Required

Eight (8) years of experience in a combination of fiscal/administrative functions (e.g., accounting, payroll, purchasing) at least one (1) of which must be an accounting, budgeting, or payroll function

Two (2) years of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2

Considerable knowledge of principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll

Knowledge of relevant agency policies and procedures

Knowledge of relevant state and federal laws, statutes and regulations

Knowledge of grants and contracts preparation and administration

Knowledge of purchasing principles and procedures

Knowledge of types, characteristics and sources of supply and market factors of assigned commodities

Knowledge of business law as it applies to purchasing contracts and sales

Knowledge of payroll practices and procedures

Considerable interpersonal skills

Considerable oral and written communication skills

Considerable ability in preparation and analysis of financial and statistical reports

Ability to understand and apply relevant state and federal laws, statutes and regulations

Ability to utilize EDP systems for financial management

Supervisory ability

Preferred

Experience overseeing consultant, Utility, and municipal contracts

Experience analyzing complex agreements, contract fee letters, and Project Authorization Letters

Experience with the State's Core-CT Financials and Enterprise Performance Management (EPM) modules, including tasks related to coding contract lines, creating Purchase Orders and receipts, and downloading data to create reports of financial information

Experience leading/supervising staff, including orienting new employees in duties and responsibilities

Experience using Microsoft Office applications, including Excel (spreadsheet development, data management, pivot tables, and other advanced functions), Word, Outlook, and Teams

Experience with written and oral communications in a professional setting

Experience prioritizing and organizing tasks to meet deadlines