Apply on Employer Site

Loudoun County Public Schools · 10 hours ago

Administrative Assistant, School Counseling (Part-Time)

Ashburn, VA

Full-time, Part-time

Onsite

New Grad, Entry Level

$24.40/hr - $31.32/hr

Loudoun County Public Schools is seeking an Administrative Assistant for the School Counseling Office. The role involves providing clerical services, managing inquiries, preparing correspondence, and maintaining student records while ensuring confidentiality and effective communication.

Primary/Secondary Education

Responsibilities

Plans, initiates, and organizes administrative activities within the School Counseling Office

Services as the administrative assistant to the director of school counseling and support the school counselors

Manages inquiries made by parents, staff members, and visitors. Responds to the inquiries at the assistant level and provides the remaining to the director or the counselor

Prepares and or reviews correspondence requested by the director

Assists in the preparation of transcripts and college admission documentation

Conducts research requested by the director or school counselors

Assembles and maintains the student’s scholastic record

Prepares and processes various reports and information requested by the director

Retrieves and manipulates student information to create local, state, and federal required reports

Maintains files and records to include hardcopies and electronic files

Manages the Master Schedule for the School Counseling Office

Assists with enrolling students into the Student Information System manually or processes the online pre-registration; refers students to the Welcome Center and special education services; collects legal documents to maintain accurate data; assists families with activating ParentVUE system

Serves as the backup to the registrar and serves as the backup in the absence of the registrar or during high volume periods

Stays current on pupil accounting changes/requirements at the state and local level

Provides general office assistance to other school personnel

Qualification

Student Information SystemData entryCommunication skillsOrganizational skillsCustomer support skillsMultitaskingInterpersonal skillsDecision-making skillsConfidentiality