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Texas Department Of Criminal Justice · 14 hours ago

Administrative Assistant II - Administrative Support - Montford Unit (008640)

United States-Texas-LUBBOCK

Full-time

Onsite

New Grad, Entry Level

Texas Department Of Criminal Justice is seeking an Administrative Assistant II for the Montford Unit. The role involves performing routine administrative support work, providing assistance in maintaining filing systems, and preparing and editing reports and documents under moderate supervision.

Government Administration

Responsibilities

Prepares and disseminates information concerning agency programs and services; assists in the development of administrative and technical assistance policies and procedures; and responds to inquiries regarding rules, regulations, policies, and procedures

Prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; assists in compiling and entering data for charts, graphs, databases, summaries, and reports; and maintains filing and record keeping systems

Assists in planning meetings, conferences, and seminars; provides assistance answering and routing phone calls, taking messages, and greeting and directing visitors to the appropriate staff; and reviews and routes mail

Provides technical assistance to others

Performs a variety of marginal duties not listed, to be determined and assigned as needed

Qualification

Microsoft Office SuiteCustomer service experienceClerical experienceTechnical program supportRecord keepingOffice practices knowledgeBusiness terminology knowledgeProblem-solving techniquesCommunication skills

Required

Graduation from an accredited senior high school or equivalent or GED

Knowledge of office practices and procedures

Knowledge of business terminology, spelling, punctuation, and grammar

Skill to communicate ideas and instructions clearly and concisely

Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public

Skill to interpret and apply rules, regulations, policies, and procedures

Skill in problem-solving techniques

Skill in the use of computers and related equipment in a stand-alone or local area network environment

Skill to prepare and maintain accurate records, files, and reports

Skill to plan work in order to meet established guidelines

Skill in the electronic transmission of communications

Preferred

Customer service, clerical, secretarial, administrative support, or technical program support experience preferred

Criminal justice experience preferred

Computer operations experience preferred

Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred

Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred

Skill to type 45 words per minute (with no more than 10 errors) preferred