Whole Foods Market · 1 week ago
Associate Executive Assistant
Glendale, CA
Full-time
Onsite
Entry Level
$24.35/hr - $41.39/hr
2+ years expWhole Foods Market is seeking an Associate Executive Assistant to support designated executives and senior leaders with administrative tasks. The role involves managing calendars, coordinating travel, organizing events, and handling confidential correspondence.
Consumer GoodsFood and BeverageGroceryOrganic FoodRetail
Responsibilities
Schedules and maintains calendar of appointments and meetings for assigned executive
Manages executive schedules to ensure full awareness of emerging priorities, changes, and potential conflicts
Screens incoming calls and correspondence. Responds independently when possible
Organizes programs, events, or conferences by:
Reserving facilities and caterer
Issuing information and invitations
Coordinating speakers
Managing budgets and costs
Prepares and distributes records, including agendas, notices, and team meeting minutes
Prepares confidential correspondence, reports, and other complex documents
May sign documents
Tracks, verifies and submits invoices and expenses for payment
Arranges complex and detailed travel plans and itineraries; books travel
Complies documents for travel-related meetings
On a regular basis, coordinates meetings, projects, and other actions with other Executive Assistants
Qualification
Required
High school diploma and 2-4 years' relevant experience
Responsible for performing advanced, diversified, and highly confidential administrative assignments for a designated executive, senior level leader(s), or leadership team
Provides calendar management, travel coordination, event planning, and administrative project management
Projects and administrative tasks may include correspondence, presentation and report preparation, file maintenance, cross-functional collaboration, meeting room/conference set up, expense calculation and filing, and meeting and greeting visitors
Schedules and maintains calendar of appointments and meetings for assigned executive
Manages executive schedules to ensure full awareness of emerging priorities, changes, and potential conflicts
Screens incoming calls and correspondence. Responds independently when possible
Organizes programs, events, or conferences by reserving facilities and caterer, issuing information and invitations, coordinating speakers, managing budgets and costs
Prepares and distributes records, including agendas, notices, and team meeting minutes
Prepares confidential correspondence, reports, and other complex documents
May sign documents
Tracks, verifies and submits invoices and expenses for payment
Arranges complex and detailed travel plans and itineraries; books travel
Complies documents for travel-related meetings
On a regular basis, coordinates meetings, projects, and other actions with other Executive Assistants
Comprehends and interprets instructions, correspondence, legal documents, and invoices
Understands internal processes and procedures, including travel, expense, and purchasing protocol
Uses Microsoft Word, Excel, PowerPoint, and Outlook at a basic level
Effectively sets personal priorities based on knowledge / understanding of the priorities of the supported team / leader / executive
Represents supported team / leader / executive in a professional manner at all times
Models WFM's principles and core values
Excellent written and verbal communication skills
Effectively presents information and responds to questions in one-on-one and group meetings involving Team Members, Team Leaders, Regional Leadership, National / Global Leadership, vendors, and the general public
Applies basic research, information gathering, and analytical skills to select appropriate alternatives from defined options, collect required information, assess accuracy of detailed information
Handles detailed, structured problems; identifying roadblocks to task completion
Develops solutions to process and system problems; recognizes and acts on inconsistencies in data and information
Understands the WFM organizational structure, associated hierarchy, and approval levels
Knows the types and timing of various departmental deadlines and events
Recognizes how the supported team / leader / executive contributes to and facilitates WFM's success
Preferred
Associates degree, technical college, or some college course work preferred
Benefits
Health insurance
Retirement plan benefits
Eligibility for a store discount
Paid time off
Access to other benefit programs
Company
Whole Foods Market
Whole Foods Market is a supermarket chain owned by Amazon that exclusively sells natural and organic products. It is a sub-organization of Amazon.
10001+ employees
H1B Sponsorship
Whole Foods Market has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (17)
2024 (25)
2023 (23)
2022 (40)
2021 (41)
2020 (31)
Funding
Current Stage
Public CompanyTotal Funding
unknown2017-06-16Acquired
1992-01-23IPO
Leadership Team
Scott Collier
VP Business Development
Ray Fusco
Value Added Produce Team Leader
Recent News
Business Insider
2026-01-14
Hartford Business Journal
2026-01-09
2025-12-27
Company data provided by crunchbase