Duke University · 3 days ago
STAFF ASSISTANT
Durham, NC
Full-time
Onsite
Mid Level
$19/hr - $30/hr
4+ years expDuke University is seeking a Staff Assistant to provide administrative and secretarial support to the HR- Rewards & Recognition and DHIP Benefits departments. The role involves maintaining schedules, organizing files, composing correspondence, managing budgets, and serving as a primary contact for office equipment needs.
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Responsibilities
Maintain calendars and schedules for the Rewards & Recognition and DHIP Benefits management teams. Schedule committee and vendor meetings. Schedule and coordinate arrangements for speaking engagements, attendance at seminars, and conferences. Manage online conference rooms and serve as the main point of contact for meeting spaces. Make travel arrangements and itineraries for assigned staff
Organize and maintain divisional or departmental files of records, reports, and correspondence required for reference and efficient operation of departments
Compose letters and statements independently, requiring interpretation and application of departmental policies, procedures, rules, and regulations; determine which correspondence to respond to or which to bring to supervisor's attention based on content of communication and broad knowledge of departmental programs and activities
Responsible for completing the R&R department’s monthly budget and monthly report. Responsible for ensuring the timely clearing of corporate card purchases for assigned staff. Keep an accurate database of expenses charges for each staff member. Coordinate reimbursements and payments
Serve as primary contact for office equipment needs, including phone lines, faxes, copiers, office supplies, and mail. Maintain office machines and distribute mail and faxes. Facilitate the delivery of key documents to Duke Departments/offices. Assist the Administrative Assistant Sr. as requested
Resolve office problems independently and facilitate solutions; confer with supervisor to resolve more complex situations. Oversee maintenance requests for building, housekeeping, and copier issues. Organize interoffice moves, including furniture allocation, telephone setup, phone number reassignment, making of door name tags, and submitting request for surplus to be picked up
Participate in staff meetings and training sessions
Qualification
Required
Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in secretarial science or a related business field
Work generally requires four years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Preferred
Demonstrate sound problem-solving capabilities
Possess excellent written and oral communication skills
Demonstrate the ability to multitask and excellent time management skills
Demonstrate the ability to proactively plan and prioritize workload to meet deadlines with minimal instruction
Demonstrate ability to maintain confidentiality of sensitive information
Display initiative in supporting the Rewards & Recognition and DHIP Benefits leadership teams
Showcase their proven ability to work both independently and within a team with excellence, dignity, and respect
Proficient in Microsoft Word, Excel, PowerPoint
Ideally, have familiarity with Duke systems and processes
Benefits
Comprehensive and competitive medical and dental care programs
Generous retirement benefits
Wide array of family-friendly and cultural programs
Company
Duke University
Duke University is a private research university providing undergraduate and postgraduate education in medicine and other disciplines.
10001+ employees
H1B Sponsorship
Duke University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (274)
2024 (232)
2023 (202)
2022 (195)
2021 (148)
2020 (121)
Funding
Current Stage
Late StageTotal Funding
$71.15MKey Investors
North Carolina Biotechnology CenterUS Department of EnergyGlaucoma Research Foundation
2023-02-17Grant· $0.11M
2022-09-19Grant
2022-03-09Grant· $0.05M
Leadership Team
Barry Myers
Professor and Director
Dan Ariely
Professor
Recent News
2026-01-11
2025-12-18
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